Configuring Deposit Forms ============================= In this session we'll learn how to configure Deposit Forms. As we saw in our Patron Deposit Overview, the deposit form is where the user enters the item's metadata. If left unconfigured, your collection will use Alma's default Deposit form which contains only a Title and an Abstract To configure a Deposit Form you must have the Catalog Administrator or General System Administrator role in Alma. Go to Configuration > Resources > Metadata Configuration Select the Metadata schema used in your collections. In our example, it's Dublin Core. Go to the Forms tab. Here you can Add a New Form or Configure an existing one. Let's Add a new Form. For type select Deposit. Enter a mandatory name for your deposit form. You can also enter an optional description, and an optional normalization routine to correct the submitted data. Now let's add the fields we would like the patron to enter during deposit. We'll begin with our Title field. There are several input types available such as Checkbox, Combo Box Multi Select, Date, Radio Button... For our Title, we need a Text Box. Under property, select the metadata field, in our case dc:title. Alma auto-populates the Label shown to the patron when they wnter the field. You can add tooltip if you like. Both of these fields support translation. If we wanted to, we could have the title prepopulated with a default value, or required to be in a select language. We do want the title field to be mandatory. Selecting repeatable, will allow the patron to add several titles for the item, which we don't want. Click Save in List. Our title field has been added. Next let's add an Abstract. Our type will be a text area. Our property is dc:abstarct. Save In List. Next Let's add a Submission date. So the type is Date. Property is dcterms:dateSubmitted > Save in List. Let's add contributors as a text box, property dc:contributor This time we do want it to be repeatable to allow adding several contributors. Finally let's add a Subject field. We'll make it a Combo-box where the user can select from several predefined subjects. Property is dcterms:subject. Select the relevant controlled vocabulary for this combo box. These are the options the patron can choose from the combobox. By the way if needed, you can create a new controlled vocabulary, under Configuratrion > Resources > Controlled Vocabulary Registry - Forms. When finished adding your fields. You can preview your form. And if you like what you see click Save. Here is our new form. To use the form for a deposit it needs to be associated with one more Collections. To associate your form with a collection, go to Resources > Manage Collections. Find the relevant Collection and click on its name to edit it. In the General tab, under forms, Select your Deposit form. And Save the Collection. Finally, let's see what the form looks like from the patron's point of view. We are now logged in as a patron in our Deposit Portal. Create Deposit > Select the Deposit profile,and now we can see our form, with all the fields, just as we configured them! Thanks for joining!