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    How to create items from barcode already present in BIB records in the Catalog

    • Article Type: General
    • Product: Aleph
    • Product Version: 20

    Desired Outcome Goal:
    * Create a number of item records (z30) for BIB records currently without items using "Create Holdings and Item Records Using Bibliographic Data" (manage-50)
    * The barcode is to be created from the xxx subfield a marc field already present in the bib record.
    * Assign default values for the other item's fields

    Procedure:
    * In "Create Holdings and Item Records Using Bibliographic Data" (manage-50) the information used to generate item records are taken from fields embedded in the bibliographic records.
    * For item creation the following information are mandatory:
    sublibrary
    material type
    item status
    1. Create an expand program to expand default value to the xxx field present in the bib records used as input file in
    manage-50
    In xxx01/tab/import create a personalized copy of the generic_fix file called it item_fix, for example, to assign default
    values at least to the mandatory fields item creation (sublibrary, item material and item status) like in the following
    example:
    1 xxx ADD-SUBFIELD b,WID
    2 xxx ADD-SUBFIELD d,BOOK
    3 xxx ADD-SUBFIELD f,01

    2. Add this script fix as argument for fix_doc_do_file_08 expand procedure in ./xxx01/tab/tab_expand:
    MANAGE-50 fix_doc_do_file_08 item_fix

    3. Create a personalized copy of ./xxx01/tab/import/ tab_hol_item_create table to define where in the bibliographic
    record item data elements are to be found for the creation of items by manage-50.
    Example:
    Z30-BARCODE a N
    SUB-LIBRARY b N
    Z30-MATERIAL d N
    Z30-ITEM-STATUS f N
    4. Re-start pc_server and re-open the GUI
    5. Run the p-manage-50:
    - use xxx as Main Field
    - select MANAGE-50 from the Expand Procedure drop down menu
    - fill Item / Holdings Creation Table field with the name of the personalized copy of the tab_hol_item_create table


    • Article last edited: 10/8/2013