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ExLibris
Ex Libris Knowledge Center

Best Practice Toolkit: Rollover

What is it?

It is that time of year again for many libraries-the close of their academic fiscal year. While many of you know what the Fiscal Period Closure (FPC) is, you only perform it once a year so we thought this was timely a refresher.

Why review Rollover?

Once ordering and invoice processing is completed for the fiscal year, close your prior fiscal year and create a new fiscal year

Before you start

  • To perform these jobs you must have set up and be actively using Acquisitions. If not, we’d be happy to talk to you about setting it up and the benefits it has to the library.

  • As always in Alma, confirm you have the proper role assigned to you as the Fiscal Period Manager.

  • To perform Rolling Over Resource Sharing Requests you must be actively using it. If not, you can skip this step.

Reviewing Rollover Configuration

To close a fiscal period and move to the next fiscal period, you must run the following 3 jobs:

  • Rolling Over Ledgers – Copy the ledgers from the closing fiscal period to the next fiscal period. 

  • Rolling Over PO Lines – Copy PO lines from the closing fiscal period to the next fiscal period.

  • Rolling Over Resource Sharing Requests – Copy resource sharing transactions from the closing fiscal period to the next fiscal period.

    • For those institutions using Alma Resource Sharing to manage interlibrary loan activities, the last step in the fiscal period closure is rolling over your resource sharing requests.

Related articles

In addition to the ExLibris Knowledge Center links above, there is the Fiscal Period Closure training - 7 minutes in length.

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