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Ex Libris Knowledge Center

How does Alma define a brief record?

  • Article Type: Q&A
  • Product: Alma
  • Relevant for Installation Type: Dedicated-Direct; Direct;

Question

How does Alma define a brief record?

Answer

A brief record is calculated using one of two brief record algorithms which are activated by Ex Libris.

Algorithm 1:
#rule "Brief 050 042 subjects "
# when
# MARC.control."LDR".EncodingLevel does not contain " ,1,2,4,7"
# or MARC does not contain "050"
# or MARC does not contain "042"
# or MARC does not contain "6XX"
# then
# set brief."true"
#end

Algorithm 2:
#rule "Brief 050 or 086 245 260 6XX or 502 or 520 "
# when
# MARC.control."LDR".EncodingLevel does not contain " ,1,2,4,7"
# or MARC does not contain "050,086"
# or MARC does not contain "245"
# or MARC does not contain "260"
# or MARC does not contain "6XX,502,520"
# then
# set brief."true"
#end
(where the encoding level (Leader, position 17) value equals “#” or “1” or “2”, or “4” or “7”)

Based on the algorithm described above, Alma determines if a record has full or brief bibliographic information when it is saved to the repository.
To determine if a record is brief or full, view the record in Meta Editor > Tools > Set Management Tags > Brief.
If the Brief tag in the menu has a yellow checkmark, the record is considered a Brief record (see example attached to this article).

Additional Information

NOTE: These algorithms are fixed; therefore, users cannot assign brief versus full status.

Attachment

Attached file

Category: Resource Management

Subject: Configuration