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    Batch delete Process Type "Technical - Migration", or putting items in place in bulk

    • Article Type: General
    • Product: Alma



    How to batch update/delete the Process Type for a set of items, or make the items available (in place)? This can help post-migration to remove the "Technical - Migration" Process Type, and for other cleanup projects. Otherwise, sites need to Scan-In each item individually.


    Pending development, use this procedure:

    • Create a "Physical Items" set based on an advanced search

      • For example, add a condition where "Process Type" equals "Technical - Migration"

    • Run the job "Change Physical Items" on the set you create

      • Check the box on the 'Missing Status' row and select the 'Missing' status from the dropdown menu.

    missing take 11.jpg

    • Run the "Change Physical Items" job again

      • This time, check the box on the 'Missing Status' row but leave the 'Missing Status' blank.

    missing take 2.jpg

    • The items should now appear "In Place."


    Additional Information

    One library shared their solution:

    1. Copied the MMSID into the Repository Search
    2. Clicked the items link and found the item(s) barcode(s) and noted it down
    3. Clicked the Summary tab of each item barcode and found the item PID and noted it down
    4. Created an Excel spreadsheet with columns labeled "Barcode" and "Item PID", formatted the columns as "Text", and copied the item barcode and Item PID to each appropriate cell in each column (see attached Excel spreadsheet)
    5. Clicked Admin > Manage Jobs and Sets > Manage Sets and clicked the "Add Set" button to create an itemized set with set content type, "Physical items" called "Items_not_in_place"
    6. Clicked Admin > Manage Jobs and Sets > Run a Job and selected the "Change Physical Items" job
    7. Ran the job against the "Items_not_in_place" set twice, first with the items set as "Missing" and second with the items set as blank

    And it worked! The items now show "Item in place".

    Bulk scan in can also be done use the "scan-in" API. See

    Last Modified: 15-MAY-2018



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