Skip to main content
ExLibris
  • Subscribe by RSS
  • Ex Libris Knowledge Center

    Order Interested In" email is not sent for physical, one-time resources. Why?

    • Article Type: Q&A
    • Product: Alma

    Question

    Why isn't the Interested In Letter sent out for physical (print), one-time resource POLines?

    Answer

    The notification to the interested user is sent out when the item is fully Received or Activated (as part of the Acquisition process). If the item is "In Department", it won't trigger a message until it marked as "Done" as detailed below.

    Here are the steps:

    1. Be currently at: [The Acquisition Desk]
    2. Alma Menu [F2] > "Receive" (under: Receiving and Invoicing)
    3. Be in the "One Time" tab

    If you un-check the "Keep in Department":

    4. Find the Purchase Order Line > Select it > Click: "Receive"
    5. This will trigger an "Order Interested In" notification

    If the item was received earlier, but is still in department (in process):

    4. Find the Purchase Order Line
    5. Click: Actions > "Manage Items"
    6. In the new task list (Receiving Department Items) > select the item > "Done"
    7. This will trigger an "Order Interested In" notification

    Category: Acquisitions - Alma

    Subject: Purchasing - Alma


    • Article last edited: 12/31/2014