A service subscription (a purchase type) PO line (the first step in the Purchasing Workflow) does not create inventory. If required, these PO lines can be added as additional PO lines to inventory. A service subscription is used to create an order which is not associated to a resource (item) but is set to cover a certain fee for an outstanding service provided by the vendor which does not specifically relate to a physical or electronic resource.
To create a service subscription PO line without inventory:
- On the Order Without Inventory page (Acquisitions > Purchase Order Lines > Order Without Inventory), configure the following:
Order Without Inventory Page
- Enter a heading for the PO line in the Order heading field. For example, "US Civil War", or "New York Times Website Access".
- Enter an alternative heading for the PO line in the Alternative heading field.
- Enter a description for the PO line in the Description field.
- Configure the remaining fields, as described in steps 3 through step 6 in Manually Creating a PO Line.
- Select Create PO Line. The PO Line Summary page appears.
PO Line Summary Page – No Inventory Item
The PO Line Details page header displays details of the PO line, its PO line type, the library for which the item is being ordered, and the order and line numbers. You can edit the basic description information on the Description tab.
The page is the same as for regular PO lines, but without the Ordered Items section. For details on the PO Line Details page tabs, see step 10 through step 20 in Manually Creating a PO Line