Skip to main content
ExLibris
  • Subscribe by RSS
  • Ex Libris Knowledge Center

    Configuring Fulfillment Networks

    Translatable

    A fulfillment network can be set up for two or more institutions regardless of whether they work with a Network Zone. For general information about fulfillment networks, see Fulfillment Networks.

    When a patron from institution A walks into institution B, a circulation desk operator must retrieve the patron’s information from institution A as the first step of managing the patron’s activities. All identifier fields (such as student ID, barcode, etc.) remain non-unique between institutions. Alternatively, Ex Libris can configure shared user identifiers to ensure that one or more user identifiers are identical throughout all of the fulfillment network’s linked institutions. For example, you can set that a specified user name configured at one fulfillment network institution is automatically configured at the network’s linked institutions.

    Note that if you use the same identifiers to identify students at multiple institutions, you must ensure that these IDs are unique at all member institutions.

    Linked account rules must be configured for a fulfillment network to function correctly. For more information on linked accounts, see Linking Users in Collaborative Networks.

    To use the fulfillment network functionality:
    1. For each member institution of the fulfillment network, verify that the networkSearchPassword customer parameter is set to the password to be used by all the institutions that are part of the fulfillment network. See Configuring Other Settings (Resource Management).
    2. Add each institution that is part of the fulfillment network to the Fulfillment Members page. See Configuring Fulfillment Members. This is only necessary if you are not working with a Network Zone institution.
    3. When the fulfillment network is configured for institutions that are working with a Network Zone institution, you can add network group members on the Fulfillment Networks Management Groups page (see Configuring Fulfillment Networks Management Groups). The Network Zone institution itself is the one that must configure the fulfillment networks management groups.

    For information on working with fulfillment networks, see Fulfillment Networks.

    Watch the Configuring a Fulfillment Network video (4:00 mins).

    Configuring Fulfillment Members

    To configure fulfillment members, you must have the following role:
    • General System Administrator
    Each institution that is part of a fulfillment network must be listed in the Fulfillment Members page (Configuration Menu > General > Network Groups > Fulfillment Member).
    Fulfillment Members.png
    Fulfillment Members Page
    1. Select Add Row and enter the following details in the dialog box for each library that is to be part of the fulfillment network:
      • Customer code – the Alma institution code
      • URL – the base URL used by the institution to access Alma
      • Display name – the name of the institution to be displayed in Alma
    2. Select Add Row. The details for the institution you added appear in the list of mapping table rows. Perform the previous two steps for each institution that is to be part of the fulfillment network.
    3. Select Save.

    Configuring Fulfillment Networks Management Groups

    To configure fulfillment networks management groups, you must have the following role:
    • General System Administrator
    Within a Network Zone, all member institutions can potentially participate in a fulfillment network. Network management groups are created by a Network Zone institution to define which institutions can actually participate in the fulfillment network. The Network Zone institutions groups campuses and libraries together that have a fulfillment relationship with each other. Access the Fulfillment Networks Management Groups page (Configuration Menu > General > Network Groups > Fulfillment Network Groups).

    Fulfillment Networks Management Groups.png

    Fulfillment Networks Management Groups Page
    1. Select Add Group. The Add Group dialog box appears.
    2. Define a name for the fulfillment network group, add a description of the group (optional), and select Add and Close. The group you defined is added to the list of groups on the Fulfillment Networks Management Groups page.
    3. Edit the group you defined. In the Add Another Member section, select the campus or library that you want to include in the fulfillment network group, and select Add Campus or Add Library (accordingly). The selected members appear in the list of fulfillment network group members.

    Configuring Pick Up Anywhere/Return Anywhere

    The following configuration steps must be completed to ensure that all the fields described below appear throughout the pickup anywhere and return anywhere processes.
    1. Add a relation in the Institutions Relations page:
      In the Network Zone (if you are implementing a Network Zone) or each fulfillment network member institution (if you are working in a fulfillment network that is not implementing a Network Zone), open the Institutions Relations Setup page (Configuration Menu > General > Network Groups > Institutions Relations),
      Institutions Relations Setup.png
      Institutions Relations Page
      1. Select Add Relation to add a new relation. The Add Relation pane appears. Populate the pane as follows:
        • From - select the institution whose fulfillment network behavior is configured. This field is only configured for a Network Zone institution.
        • To - configure the institution who participates as a remote institution in the fulfillment process.
        • Select Deliver To and/or Circulate For.
        • Optionally add a note in Note.
      2. Select Add Relation to finish. The Add Relation pane closes. The relationship appears in the table on the Institutions Relations page.
      Given two institutions, A and B, the following example of configurations exists for configuring institution A:
      • If Circulate For is selected, patrons of institution A can check out and check in items belonging to institution B.
      • If Deliver to is selected, institution A can send its own items to institution B for pickup at institution B.
    2. The Pickup Location policy must be set to Anywhere in a request Terms of Use. This allows picking up items at other institutions in the fulfillment network and must be completed by all institutions regardless of whether they are participating with a Network Zone. See Adding Fulfillment Policies.
    3. The Serves Other Institutions check box must be selected in each library's summary (on the Summary tab of the Libraries page at Configuration > General > Libraries > Add a Library or Edit Library Information > Libraries). Selecting this check box affects check-ins and check-outs for other libraries as follows:
      • The Item Owner drop-down list is displayed when scanning in returns for other institutions.
      • Only those libraries that have the Serves Other Institution check box selected are displayed in the Pickup Institution drop-down list when creating a hold request for an item whose location for check out is not at the item owner's library.
    For more information about return anywhere, see Returning Items.