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    Monitor and View Import Jobs

    Translatable
    To monitor an import job, see below for the required role.
    For more information about record import, see Record Import. For information about import profile types, see Import Profile Types.
    You can monitor an import job as it runs and view information about the job after it finishes. For information on running the job, see Importing Records Using an Import Profile.
    You monitor import jobs on any of the following pages:
    Monitoring an Import Job
    Path Profile Types Roles
    Acquisitions > Import > Monitor and View Imports
    The Monitor and View Imports page.
    New Import (embedded order data (EOD)), Update Inventory Purchasing Operator/Manager
    Resources Management > Import > Monitor and View Imports
    The Monitor and View Imports page.
    Repository, Authority, Initial Authority, Digital Catalog Manager/Administrator, Repository Administrator
    Resource Management > Resource Configuration > Configuration Menu > Record Import > Import ProfilesResources > Import > Manage Import Profiles
    Acquisitions > Acquisitions Configuration > Configuration Menu > Purchase Orders > Import ProfilesAcquisitions > Import > Manage Import Profiles
    Select Actions > Job History in the row actions list for a profile line to view the Job History page with the job history of that profile, or click the Monitor Imports link.
    All (if you select Actions > Job History in the row actions list for a profile line, you monitor only that profile) Catalog Administrator
    Administration > Manage Jobs > Monitor Jobs
    The Monitor Jobs page. Select the Running tab to view running jobs or the History tab to view completed jobs. Select Import in the Job Category filter.
    For more information, see Viewing Running Jobs and Viewing Completed Jobs. For more information about jobs in general, see Managing Jobs.
    All General System Administrator
    The Monitor and View Imports page lists all import jobs of the relevant type. The Job History page lists all jobs run using a specific profile and includes a short section with the profiles details at the top of the page.
    Monitor and View Imports Page
    The information shown on these pages is largely self-explanatory.
    • Job ID - Click to view file details (see Viewing File Details).
    • Status - One of the following:
      • Pending – The import job is waiting to run
      • Initializing – The import job is starting to run
      • Running – The import job is running
      • Finalizing – The import job is nearly complete
      • Completed Successfully –The import job completed successfully
      • Completed with Errors –The import job completed, but errors occurred while running
      • Completed with No Bulks – The import job completed, but no files were found to process
      • Manual Handling Required – There is a problem with the import job that requires manual handling; click to open the relevant import issues page (see Resolving Import Issues).
    • User - The user who ran the job
    • Time Started
    • Time Ended
    • Files Processed - A progress bar indicating the percentage of the file that has been processed. Click the three dots to view more information.
      Job History Page - More Information Popup
    • Depending on the job's status, you can use the row actions to view:

    Viewing an Import Profile Job Report

    For more information about job reports, see Viewing Completed Jobs.
    (Import Profile) Job Report Page
    The (Import Profile) Job Report page provides summary information for an import job:
    • Records processed, imported, and deleted
    • PO lines processed and imported
    • Physical items and electronic portfolios processed and imported
    The Total electronic portfolios imported count does not take into account the portfolios imported in the first file that is imported when the import is split into several files.
    The report includes information organized into collapsible headings.
    New Job Report Format and Content
    The following table describes the information available in reports:
     
    Report Element Description
    Bibliographic Record Matches
    Matches found The number of imported records that matched existing records
    Multi-matches found The number of imported records that matched multiple existing records
    Multi-matches resolved automatically The number of matching imported records that matched multiple existing records that were automatically resolved
    Multi-matches resolved automatically, Disregard CZ records The number of matching imported records that matched multiple existing records that were automatically resolved, not counting records in the community zone
    Multi-matches resolved automatically, Disregard invalid/canceled system The number of matching imported records that matched multiple existing records that were automatically resolved, not counting records that are invalid or canceled
    Multi-matches resolved automatically, Prefer record with the same inventory type The number of imported records that matched multiple existing records wit the same inventory type that were automatically resolved
    Multi-matches skipped The number of imported records that matched multiple existing records that were skipped
    Multi-matches, too many results were found The number of imported records that matched too many multiple existing records
    Bibliographic Records Imported
    Total records imported The total number of records that were imported
    Imported records upon no match The number of imported records that had no match
    Unlinked from CZ The number of imported records unlinked from the community zone
    Merged records The number of merged records
    Merged records (manually) The number of manually merged records
    Overlaid records The number of overlaid records
    Overlaid records (manually) The number of manually overlaid records
    Newly added records The number of newly added records
    Newly added records (manually) The number of newly manualy added records
    Record redirections The number of record redirections
    Headings calculated The number of headings calculated
    Records Not Imported
    Total records not imported/deleted The total number of records that were not imported or deleted
    Records not imported upon no match The number of records that were not imported because they had no match
    Records not imported, too many multi-matches results The number of records that were not imported because there were too many matches with multiple records
    Records not added (manual match) The number of records that were not added by a manual match
    Records not added (manual validation) The number of records that were not added by a manual validation
    Records not added (automatic match) The number of records that were not added by an automatic match
    Records not added (automatic multi-match) The number of records that were not added by an automatic multi-match
    Total records matched and skipped The total number of records matched and skipped
    Records locked by user/process The number of records that were locked by the user or process
    Records linked to CZ The number of records that were linked to the community zone
    Records duplicated in Job The number of records that were duplicated in the job
    Records not deleted since profile not allowing The number of records that were not deleted because the profile does not allow it
    Records with newer version in repository The number of records with a newer version in repository
    Records with brief level conflict The number of records that conflicted at the brief level
    Records failed The number of records that failed
    Records rejected The number of records that were rejected
    Records skipped by filter The number of records that were skipped by filter
    If during the import process you manually intervene to resolve a matching issue that results in more than a single match remaining, the other additional matching records that are automatically handled are not counted in the total number that appears in the Count column for one or more of the following rows because manual intervention was involved.
    • Multi-matches resolved automatically
    • Multi-matches resolved automatically, Disregard CZ records
    • Multi-matches resolved automatically, Disregard invalid/canceled system
    • Multi-matches resolved automatically, Prefer record with the same inventory type
    In the row actions of the sections, you can view bibliographic records related to a result, create an itemized set for a row of results, or download sources as XML or binary files.
    If Alma identifies more than 150 matches for a record being imported, Alma does not import that record and marks it in Multi-matches, too many results were found. and Records not imported, too many multi-matches results.
    Records Not Imported can contain up to 1000 files.
    If records were skipped, see Resolving Import Issues for information on how to resolve this.
    To preview the records from any row of results, click Actions > Preview Records in the row actions list. Alma displays a repository list of bibliographic records to which the row refers.
    To create an itemized set from any row of results, click Actions > Create itemized title set in the row actions list. Complete the fields as you would for any itemized set (see Creating Itemized Sets).
    To download an XML or binary file containing the records, click Actions > Download sources (XML) or Actions > Download courses (binary) in the row actions list. The records are downloaded as a compressed file. To view or edit, unzip the file and open it in an XML or plain text editor or the program you use to work with binary files.

    Records Not Imported Due to Version Prevention in a Job Report

    Expand the Records Not Imported section to view records prevented from overlaying or merging when a match was found during an import that utilized the Consider Originating System or Ignore Originating System options for the Do not override/merge record with an older version parameter in the import profile (see Do not override/merge record with an older version in Creating/Editing an Import Profile - Set Management Tags for more information).
    Report of Records Not Imported Due to Version Prevention
    The Records with newer version in repository row shows the number of records that were not overlaid or merged as a result of the prevent option being selected in the import profile.
    The Total records matched and skipped row includes as part of that number the records counted in the Records with newer version in repository row.

    Viewing File Details

    Import (Profile) Job Details Page
    The Import (Profile) Job Details page (on the Monitor and View Imports page, click Actions > View file details in the row actions list) displays details of the import job, including its status, the times at which the job run started and ended, the number of processed files, and the number of files rejected. Click Back to return to the Monitor and View Imports or Job History page.
    The page also displays details of each file included in the import job, including the file's size, creation date, the number of records it includes, its import status, and details of any problems that occurred during the import.
    When available, you can download the file to view it or to make corrections so as to re-upload it.
    To download the unimported records, on the Import (Profile) Job Details page select Actions > Download unimported records in the row actions list. The file is opened or downloaded to your computer. Edit the file to correct the invalid records and then re-import the file, as described in Importing Records Using an Import Profile.
    You can download records (up to 5000) that were not imported due to matching errors (see Resolving Matching Issues).
    The following is a partial example of a file that contains an unimported record.

    Viewing Import Job Events

    You can view information for each event generated when an import job was run on the (Import Profile) Events Report page (on the Monitor and View Imports page, click Actions > Events in the row actions list), including:
    • Event Description
    • Status
    • Event Date
    • Severity
    • Module
    • Creator
    Click Back to return to the Monitor and View Imports page.
    Events Report Page (Import Job)

    Viewing Imported Records

    You can view the imported records on the Repository Search page (on the Monitor and View Imports page, click Actions > Imported Records in the row actions list), filtered by the import job ID (see Searching in AlmaSearching in the Repository). Click Back to return to the Monitor and View Imports page.

    Viewing PO Lines Associated With an Import Job

    To view the PO lines created by the import: On the Monitor and View Imports page, click Actions > Imported PO Lines in the row actions list. A repository list of PO lines appears, filtered by the import job ID (see Searching for PO Lines). Use the Back link to return to the Monitor and View Imports page.