Skip to main content
ExLibris
  • Subscribe by RSS
  • Ex Libris Knowledge Center

    Restoring Deleted Records

    Translatable
    To restore deleted records, you must have the role Repository Manager.
    This feature is available only in the new UI and is still under construction. It is part of Restoring Records Removed or Changed by Jobs framework. The feature will become fully functional in a later Alma release.
    You can restore repository records that were manually deleted on the Manage deleted repository page (Resources > Advanced Tools > Manage deleted repository). You can restore a single deleted record by ID or enter criteria to match a list of records that were deleted.
    Manage deleted repository Page
    To restore deleted records:
    1. On the Manage deleted repository page, select the type of records to restore in Find.
    2. Enter information about the record(s):
      • To restore a single record, select MMS ID/PID for Search criteria and enter the MMS ID or PID. The MMS ID is the record ID number. The PID is a system number for an inventory entity. See Configuring Search Indexes.
      • To restore multiple records:
        • By date range: Select Deleted range for Search criteria. Select a date range for when the records were deleted.
        • By a user or by a job: Select Deleted by for Search criteria. For a user, select User, select the user in the User, and select a date range. For a job, select Job id and enter the ID.
    3. Click Search. The list of matching records appears on the page.
      Manage deleted repository Page with Matching Record
    4. Click a record title to view brief information about a record; see Viewing Metadata Read-Only in the Simple Record View Page.
    5. Click Restore and click Confirm in the confirmation dialog box to run a job to restore a record. An entry for the job appears on the Manage Jobs page.
    • When restoring records deleted by a user, only records deleted by the last action performed by that user are restored.
    • Restoring a bibliographic record restores all records that were deleted together with it, for example holdings and item records.
    • Restoring an item record restores its higher level records, for example holdings and bibliographic records, but not other records that were under its associated bibliographic record.
    • Was this article helpful?