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    Fund shows large negative commitments total in Acquisitions

    • Article Type: General
    • Product: Voyager
    • Product Version: 8.1.2

    Problem Symptoms:
    ?€¢ Reporting fund has negative commitment total that cannot be accounted for (no POs for negative $$ amounts found)
    ?€¢ FullFundDiagnostic.sql script was run; no display/calculations issues with commitments found
    ?€¢ Price in header of purchase order is correct

    Cause:
    On one purchase order under reporting fund, Prepay amount for line item in Detailed Line Item button > Price tab > "PrePay Amount per copy" section is set to very large amount

    Resolution:
    1. If the purchase order has NOT been Approved, the PrePay Amount can be edited.
    OR
    2. Prepaid line item copies cannot be edited on Approved or Received Complete purchase orders.

    Additional Information

    If it cannot be edited, the line item can be marked as a return; this will not disencumber the total commitment from the fund, so the line item can be invoiced at negative the cost, and the funds should cancel each other out.

    Category: Acquisitions


    • Article last edited: 10/8/2013