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A file or image must be uploaded into Asset Manager before it can be utilized in the app. Any type of file can be uploaded, including images, documents, maps, css stylesheets and scripts. Once a file has been uploaded it is accessible from anywhere within App Manager.
Asset Manager module
As with other file management programs, files in Asset Manager can be organized into a logical structure to simplify administration, reduce duplication and promote version control.
The display in Asset Manager always commences from the top level folder with all sub-folders arranged in ascending alphabetical order. Single files are listed alphabetically after the folders, accompanied by a thumbnail view:
Single image saved in Asset Manager
Each item is displayed in Name order, followed by the Type (File or Image), the size in MB or KB and the date the file was last modified in months or years. The exact date can be determined by hovering over the modification date for the specific item:
Date the file was last modified
Each folder can be expanded by clicking the Name of the folder. The folder path is recorded at the top of the window:
It is possible to work back up the folder breadcrumb trail by clicking the previous folder name, or back to the parent folder by clicking the folder icon.
Adding A New Folder
A new folder can be added to the structure by clicking the New Folder button. A new folder entry is added to the current structure where the name can be entered:
Adding a new folder
Type in the name, observing standard conventions such as using underscores or hyphens and not spaces, and press Enter
There is no limit to the number of tiers of subfolders that can be added though it is recommended that the paths are not too extensive to simplify administration.
Adding Files to Asset Manager
Files can be added to Asset Manager by clicking the Add Files button in the bottom left hand corner of the screen. This opens a dialog box to display the documents on the local workstation, where one or more items can be highlighted and added. Any files that can be accessed from the local machine can be added, including online files and files stored in another location where the administrator can navigate across the network.
One or more items can also be dragged and dropped into the appropriate location in Asset Manager.
Accessing Files in App Manager
Files uploaded to Asset Manager are added to the app by adding them to the appropriate record. Multiple records throughout the app require an uploaded image by clicking the Browse button, such as the icon for a menu tile in App Builder:
Asset Manager Browse button in Menu Options Config
Or a Campus Map image in App Settings:
Asset Manager Browse button in a Campus Maps record
Clicking the Browse button always opens the Asset Manager window, where the appropriate file can be selected. A single click is sufficient to add the file to the record and close the Asset Manager window.
To cancel the Asset Manager action, click the cross in the top right hand corner of the Asset Manager screen:
Closing Asset Manager
Deleting a File
Files can be deleted from Asset Manager when they are no longer required by clicking the Delete button against the specific item:
Delete file icon
A warning message is displayed after clicking the Delete button:
The warning statement explains that files already in use will have been cached on the end user device. If the file is no longer in use, it can simply be deleted with no further impact of the app. If, however, the file is being updated and replacing one already in use, it is recommended that the administrator creates a new file and places it in a different folder location in Asset Manager. The records accessing that image should also be updated to point to the new item.
Click the Cancel button if the action should be cancelled without deleting the file. The window returns to display the file in the folder structure in Asset Manager and the file is not deleted.
Click the Yes, Delete it button to confirm the deletion. The screen returns to display the folder structure in Asset Manager and the file is deleted.