Analytics Evidence CN5 - No NZ-Level File Sharing Area in Alma Analytics for Consortia

status: open
priority: medium
subject area:  general
consortia

Use Case: The following folders are available for Alma Analytics users:

• My folders – A read / write personal folder accessible only to the logged in user
• Alma – A read-only folder containing out-of-the-box reports produced by Ex Libris
• Your Institution – A read / write folder for the institution to save and edit reports; accessible and visible only to the institution; has the name of the specific institution
• Community – A read / write folder visible and accessible to save and copy reports for all institutions; includes reports and dashboards of all the institutions with Alma in the world; contains only queries (no data of other institutions is visible); described in this document

It is possible for staff at an institution to securely and efficiently share Analytics reports between themselves in a shared space but there is no consortium support beyond the file sharing that occurs in the Community folder - between all Alma customers.

Files in the community space cannot be deleted.  If deleted, files are restored overnight.

As a result, folders in this area are extremely cluttered, which reduces operational efficiency.

Additionally, files in the Community folder are accessible to all Alma customers. For consortia, a shared NZ reporting space with reports fully shareable but restricted to member institutions, is needed for a more efficient sharing of reports and to improve collaborative work.

From the IGeLU-ELUNA Analytics Working Group, Analytics Evidence Document

Please send questions or comments to the Analytics Working Group Listserv