Analytics Evidence CN5 - No NZ-Level File Sharing Area in Alma Analytics for Consortia
subject area: general
Use Case: The following folders are available for Alma Analytics users:
- My folders – A read / write personal folder accessible only to the logged in user
- Alma – A read-only folder containing out-of-the-box reports produced by Ex Libris
- Your Institution – A read / write folder for the institution to save and edit reports; accessible and visible only to the institution; has the name of the specific institution
- Community – A read / write folder visible and accessible to save and copy reports for all institutions; includes reports and dashboards of all the institutions with Alma in the world; contains only queries (no data of other institutions is visible); described in this document
It is possible for staff at an institution to securely and efficiently share Analytics reports between themselves in a shared space but there is no consortium support beyond the file sharing that occurs in the Community folder - between all Alma customers.
Files in the community space cannot be deleted. If deleted, files are restored overnight.
As a result, folders in this area are extremely cluttered, which reduces operational efficiency.
Additionally, files in the Community folder are accessible to all Alma customers. For consortia, a shared NZ reporting space with reports fully shareable but restricted to member institutions, is needed for a more efficient sharing of reports and to improve collaborative work.
From the IGeLU-ELUNA Analytics Working Group, Analytics Evidence Document
Please send questions or comments to the Analytics Working Group Listserv