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    Availability and Delivery for Primo Central Index Records in Primo

    Delivery for PC records uses the same delivery infrastructure that Primo uses for local and remote search records. The GetIt! 1 and GetIt! 2 options are based on the delivery category (Remote Search Record:Alma for Alma environments and Remote Search Record for all other environments) and the availability status. To determine a PC record's availability, the system must first determine which of the following availability types is supported by the PC collection:
    • Link Resolver – Indicates that availability is determined from an institutional holdings file that is published by your link resolver (see Institutional Holdings File). PC checks the institutional holdings file for the user’s institution to determine whether full text is available, inserts one of the following availability statuses in the PNX, and then sends the PNX to your Primo server:
      • fulltext – Based on the holdings file, the institution has full text for the record.
      • no_fulltext – Based on the holdings file, the institution does not have full text for the record.
    • Link in Record – Based on the presence of a direct link to the resource in the record, PC inserts one of the following availability statuses in the PNX and then sends the PNX to your Primo server:
      • fulltext_linktorsrc – The record has a link to the resource.
      • no_fulltext_linktorsrc – The record does not have a link to the resource.
    • Most PC collections are of the Link Resolver availability type. You can determine a collection's availability type either by checking its details in the PC registration system or by searching for it in the Primo Central Index Availability Delivery Method.xlsx file in Primo Central Indexing.

    • PC prefers to base the availability on your institution's holdings in Alma or SFX. If you activate a collection in Alma or SFX to which you do not subscribe, the availability may be misleading to users.

    • The Link in Record availability type is usually provided when the vendor cannot supply sufficient metadata for matching against holdings, or when it is the only way to reach the full text (for an image collection, for example). PC prefers to use the Link in Record method for free for delivery collections and for subscription collections when holdings matching cannot be used.

    • After the activation of a PC collection, it can take up to eight business days before changes are reflected in the search results. For more information, see Primo Central Collection Activation.

    Institutional Holdings File

    The process of creating the institutional holdings file, which is in the Google Scholar holdings file format, occurs weekly.Primo Central uses the information added to the PC registration system to fetch the relevant institutional holdings file per PC profile. If you use a link resolver other than one of the following link resolvers, PC should be able to process the holdings file if it is in the Google Scholar holdings file format:
    • SFX – it is necessary to generate the SFX institutional holdings file using the Export Tool per SFX instance or institute within an SFX instance (depending on the mapping between your Primo institutions and SFX). The procedure can be scheduled to ensure that the file is up-to-date. Ex Libris recommends scheduling this on a weekly basis as well as doing a manual update if extensive changes were made to your SFX KnowledgeBase. For more information, refer to the "Export Google Institutional Holdings File" section in the SFX System Administration Guide.
    • Alma link resolver – It is necessary to define a publishing profile that publishes holdings to PC. You can use an “Electronic Profile” to publish the holdings for a group of libraries and campuses that map to a single Primo institution. The holdings are published weekly. For more information, Publishing to Primo Central.