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    Administrative record..in library YYY30 points to current doc with link type ITM

    • Article Type: General
    • Product: Aleph
    • Product Version: 21

    Problem Symptoms:
    Attempt to delete XXX50 ADM record 191122 gives the message: "Administrative record 000002552 in library YYY30 points to current document with link type ITM".

    Cause:
    GUI program checks xxx50 check_doc for CATALOG-DELETE (or NAV-MAP-DELETE) lines for conditions which should prevent the ADM's deletion.

    The xxx50 check_doc has the following lines (among others):

    CATALOG-DELETE check_doc_delete_lkr and

    NAV-MAP-DELETE check_doc_delete_lkr


    The check_doc_delete_lkr program checks for (z103) links to the doc record which is being deleted.

    util f/3/12 shows the following links to ADM record 191122:

    ENTER HOME LIBRARY : xxx50
    ENTER DOC-NUMBER : 191122
    SYS01 001221768 ADM
    YYY30 000002552 ITM

    Resolution:
    Override the message in the GUI.

    Additional Information

    The following SQL gives counts of the different ADM libraries to which yyy30 records are linked:

    > s+ yyy30
    SQL> select substr (z103_rec_key_1,1,5), count(*) from z103 where z103_rec_key like 'YYY30%' group by substr (z103_rec_key_1,1,5);


    util f/4 shows that, after deletion in GUI Cataloging, ADM 191122 now has a "DEL Y" field. But the YYY30 link still exists:

    ENTER HOME LIBRARY : xxx50
    ENTER DOC-NUMBER : 000191122
    YYYY30 000002552 ITM
    ZZZ30 000012714 ITM

    The issue of ITM links not being deleted when the ADM/item is deleted is not unique to Course Reserves records; it applies to *all* ITM links. This issue is discussed in

    KB 4125 ("Deleting item doesn't delete ITM z103 records"),
    KB 8192-3607 ("Incorrect links from bib record to ADM records"), and
    KB 8192-3449 ("Deleting Item Doesn't Delete ITM z103 Records ").

    The extraneous ITM links should not cause any major problem. They will be eliminated when manage-12 ("Create Links Between Records") is next run.

    Category: Cataloging (500)

    Subject: Items (500)


    • Article last edited: 10/8/2013