• Article Type: General
• Product: Aleph
• Product Version: 18.01

Desired Outcome Goal:
How to make a new check for field contents in a field without subfields

Procedure:
Checks for field contents can only be done for fields which have a subfield or for fixed fields. For fields without a subfield which are not fixed fields there’s no way to perform a check on field content.

The best would be to add a subfield $$a to required field (sample field: BAS) for all older records and also for the newly catalogued ones.

Workaround:
1. Search for all records which have field BAS with Retrieve Catalog Records (ret-01)
2. Run Download Machine-Readable Records (print-03) for the output of ret-01 and select only field bas. Output file looks like this:
000071515 BAS L kub
000071527 BAS L aaa
000071555 BAS L six
000071595 BAS L ccc
3. Open the file in vi on server and do the following command: “:1,$s/BAS L /BAS L $$a/g”. Result is
000071515 BAS L $$akub
000071527 BAS L $$aaaa
000071555 BAS L $$asix
000071595 BAS L $$accc
Save the file.
4. Run Load ALEPH Sequential MARC Records (manage-18) and load the modified field to the records. Required parameters:
Input file = output file from print-03, modified in vi
Output file for rejected records = nnn
Output file for logging system numbers = nnn
Procedure to run = Update current records in the database
If updating current records = Replace fields within a record
5. In ./xxx01/pc_tab/catalog/codes.lng change
BAS N Y Y L Base L Base
to
BAS Y N N L Base L Base
and do util m/7

Category: Cataloging (500)

Subject: Table configuration

• Article last edited: 10/8/2013