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    Credit/Debit Accounting in Aleph; exporting of Cash transactions

    • Article Type: Q&A
    • Product: Aleph
    • Product Version: 20

    Question

    Does Aleph do Credit/Debit Accounting?

    Answer

    No. When an overdue item is returned, a debit is created. When the fine is paid, rather than creating an offsetting credit, Aleph
    changes the z31_status of the debit transaction to "C" (Closed) and populates the z31_payment_date, z31_payment_cataloger, etc. The z31_sum stays as is.

    After the above, the patron still has just one transaction, but, since its status is Closed, it is omitted from the patron's balance and from the Active Cash display.

    Additional Information

    When transactions are sent to the Accounting Office/Bursar, the z31_status is changed to "T" and the z31_transfer_date, etc. are populated. The Bursar may be expecting to receive an offsetting Credit. These transactions with a non-null z31_transfer_date and a z31_status of "C" need to go to the Bursar as Credits.

    The cash-09 ("Cash Export Report") and cash-10 ("Export Cash Transactions") Services can be used to do the export.

    Depending on the setting of the tab100 LOST-LOAN-CREDIT-METHOD, credit transactions can be created for Lost items which are returned after the patron has already paid for them.


    • Article last edited: 12/4/2013
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