• Article Type: General
• Product: Aleph
• Product Version: 18.01

Description:
Our procurement folks here would like us to start using wire transfers, in both local and foreign currency, as well as charging to an internal university "ProCard" that is not maintained or managed in Aleph, in order that we can reduce the overhead costs with cutting checks and paying surcharges of foreign currency materials.

It appears that one could define this in "Method of acquisition" but this seems like a kludge. Is there a better way to do this? Is this done at the order stage, invoice stage, or is it external to Aleph? If the latter, where do you suggest we record this in the order or invoice, so that it can be properly directed to a method of payment when we export to Banner?

Resolution:
In looking for information related to your request, I came up with a couple of cases that referred to MIT's way of doing things. They have wire transfers set up in their pc_tab_exp_field.eng table as follows:

ACQ_INVOICE_STATUS L Check (these are MIT values yaala) CHK
ACQ_INVOICE_STATUS L Foreign Draft DRT
ACQ_INVOICE_STATUS L VISA/Credit card VIS
ACQ_INVOICE_STATUS L Wire Transfer WRT
ACQ_INVOICE_STATUS L Confirming Invoice CNF
ACQ_INVOICE_STATUS L Journal Voucher JV
ACQ_INVOICE_STATUS L Credit/Rtn Chk/Refund OTH
ACQ_INVOICE_STATUS L RUSH Payment RSH
ACQ_INVOICE_STATUS L Regular *DO NOT USE* REG

It seems that this would be a more appropriate place to record this information than the Method of Acquisition, and would create a field that could be exported to Banner easily.

• Article last edited: 10/8/2013