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    p_acq_07: remaining balances not transferred and status not changed to NA

    1. Last updated
      03:08, 9 Dec 2015
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    • Article Type: General
    • Product: Aleph
    • Product Version: 18.01

    Description:
    When I do a search on all active (AC) 2008 funds in barnabas, I find
    that 3 annual funds did not get their remaining balances transferred or
    the status changed to NA. I looked over these budgets and couldn't find
    anything wrong. The budgets are: NGERMAN-2008, NRUSSIAN-2008 and
    RSEES-2008.

    What happened?

    Resolution:
    The following SQL confirms that these are the only three such cases:

    SQL> select Z76_BUDGET_NUMBER from z76 where Z76_BUDGET_NUMBER like '%-2008 %' and z76_status = 'AC';
    **** Hit return to continue ****

    Z76_BUDGET_NUMBER
    --------------------------------------------------
    RSEES-2008
    NRUSSIAN-2008
    NGERMAN-2008


    Each of these three cases is different. As seen in the SQL below,

    * in the case of RSEES-2008, there were no Z601's at all {no allocations (ILC) and no encumbrances}.

    * in the case of NRUSSIAN-2008 there was an allocation but no encumbrances.

    * in the case of NGERMAN-2008 there was an allocation, plus there were encumbrances.


    SQL> select z601_rec_key, z601_type from z601 where z601_rec_key like 'NGERMAN-2008%' or z601_rec_key like 'NRUSSIAN-2008%' or z601_rec_key like 'RSEES-2008%';
    **** Hit return to continue ****

    Z601_REC_KEY Z60
    ----------------------------------------------------------------- ---
    NRUSSIAN-2008 200806061347785 ILC
    NRUSSIAN-2008 200806091350263 ILC
    NGERMAN-2008 200806061347835 ILC
    NGERMAN-2008 200806091350339 ILC


    SQL> select z601_rec_key, z601_type from z601 where z601_rec_key like 'NGERMAN-2009%' or z601_rec_key like 'NRUSSIAN-2009%' or z601_rec_key like 'RSEES-2009%';
    **** Hit return to continue ****

    Z601_REC_KEY Z60
    ----------------------------------------------------------------- ---
    NGERMAN-2009 200807161509000 ENC
    NGERMAN-2009 200807161509003 ENC
    NGERMAN-2009 200807161509051 ENC
    <etc.. -- NGERMAN-2009 only>

    Given your short time frame, I do not have time to analyze these. I suggest that you run the rollover like this and then manually transfer the remaining balance and change the status to "NA" immediately after the rollover.

    • Article last edited: 10/8/2013