• Article Type: General
• Product: Aleph
• Product Version: 18.01

Description:
When I do a search on all active (AC) 2008 funds in barnabas, I find
that 3 annual funds did not get their remaining balances transferred or
the status changed to NA. I looked over these budgets and couldn't find
anything wrong. The budgets are: NGERMAN-2008, NRUSSIAN-2008 and
RSEES-2008.

What happened?

Resolution:
The following SQL confirms that these are the only three such cases:

SQL> select Z76_BUDGET_NUMBER from z76 where Z76_BUDGET_NUMBER like '%-2008 %' and z76_status = 'AC';
**** Hit return to continue ****

Z76_BUDGET_NUMBER
--------------------------------------------------
RSEES-2008
NRUSSIAN-2008
NGERMAN-2008


Each of these three cases is different. As seen in the SQL below,

* in the case of RSEES-2008, there were no Z601's at all {no allocations (ILC) and no encumbrances}.

* in the case of NRUSSIAN-2008 there was an allocation but no encumbrances.

* in the case of NGERMAN-2008 there was an allocation, plus there were encumbrances.


SQL> select z601_rec_key, z601_type from z601 where z601_rec_key like 'NGERMAN-2008%' or z601_rec_key like 'NRUSSIAN-2008%' or z601_rec_key like 'RSEES-2008%';
**** Hit return to continue ****

Z601_REC_KEY Z60
----------------------------------------------------------------- ---
NRUSSIAN-2008 200806061347785 ILC
NRUSSIAN-2008 200806091350263 ILC
NGERMAN-2008 200806061347835 ILC
NGERMAN-2008 200806091350339 ILC


SQL> select z601_rec_key, z601_type from z601 where z601_rec_key like 'NGERMAN-2009%' or z601_rec_key like 'NRUSSIAN-2009%' or z601_rec_key like 'RSEES-2009%';
**** Hit return to continue ****

Z601_REC_KEY Z60
----------------------------------------------------------------- ---
NGERMAN-2009 200807161509000 ENC
NGERMAN-2009 200807161509003 ENC
NGERMAN-2009 200807161509051 ENC
<etc.. -- NGERMAN-2009 only>

Given your short time frame, I do not have time to analyze these. I suggest that you run the rollover like this and then manually transfer the remaining balance and change the status to "NA" immediately after the rollover.

• Article last edited: 10/8/2013