How to use local control number as unique identifier
How to use local control number as "unique identifier"
Although MMS-ID is the primary identifier in Alma, I want to use a local control number as identifier.
You can use MARC-21 field 009 with the following configuration:
Step 1: configuring 009 as local control number
Configurations --> Resources --> Control Number
Method: Prefix + Sequence
Prefix: add the prefix that should be added to your sequence
Next Sequence: enter the next resp. first number the sequence should start
Padding: number of digits
Step 2: check that 009 index is activated.
Configurations --> Resources --> Indexes
Step 3: Add sequence to task
Configurations --> Resources --> Metadata Configuration --> MARC21 Bibliographic --> Normalization Processes --> Marc21 Bib normalize on save --> Task List
Sequence Name: add the name according to Step 1.
Step 4: Additionally you should create a MARC21 Field 035 from 009. You will probably need it e.g. for matching records during import etc.
To achieve this add a second task:
This task will then copy 009 to 035$$a with an ISIL-prefix (AT-OBV)
Step 5: To ensure that an already existing control number can not to be duplicated, when a new record is created, add the following validation exception:
Configurations --> Resources --> Metadata Configuration --> MARC21 Bibliographic --> Validation
Add the corresponding message in the Validation Exception Profile List:
Configurations --> Resources --> Metadata Configuration --> MARC21 Bibliographic --> the Validation Exception Profile List
At MarcXML Bib Metadata Editing On Save click "Edit"
Click "Add Validation Severity Exception"
As a result of all these steps you get a controlfield 009 AC... and a datafield 035$$a prefixed by ISIL-Code when saving a record in Metadata Editor.
If you duplicate the record and try to save it the following message appears:
Now Alma prohibits to save a second record with a preallocated 009.