Skip to main content
ExLibris

Knowledge Assistant

BETA
  • Subscribe by RSS
  • Back
    Alma

     

    Ex Libris Knowledge Center
    1. Search site
      Go back to previous article
      1. Sign in
        • Sign in
        • Forgot password
    1. Home
    2. Alma
    3. Knowledge Articles
    4. Can't Delete Empty Alma Holdings

    Can't Delete Empty Alma Holdings

    1. Last updated
    2. Save as PDF
    3. Share
      1. Share
      2. Tweet
      3. Share
    1. Description
    2. Resolution
    3. Additional Information
    • Product: Alma

     

    Description

    Why can't I delete two Holdings (and their linked items)?

    Resolution

    In working with record removal, it’s a good idea to keep the following in mind:

    The BIB / Holdings (HOL) / Item structure is hierarchical:
    You can't delete a HOL without removing the items first.
    You can't delete a BIB without removing the HOLs (and items) first.
    So, if a HOL has items attached to it, you won’t be able to delete it until you successfully delete the attached items.
     

    1.     Please check to see if the item has an active hold request (e.g. "Requests: 1").
    If so, you will need to complete the processing (or deletion) of this request before you can withdraw the item.

    2.     Please also check that your "Physical Inventory Operator" and/or "Physical Inventory Operator Extended" roles were scoped to the appropriate library within your institution.
    For example, if either of your “Physical Inventory Operator” roles is only scoped to the Main Library, but the item you’re trying to withdraw is owned by the Science Library, you will not be able to withdraw Science Library items.
    In order to withdraw Science Library items you will have to do one of the following:

    a.     Add an additional “Physical Inventory Operator” role that is scoped to the Science Library

    b.     Update your existing “Physical Inventory Operator” role that is scoped only to the Main Library and scope it at the Institution level so that regardless of which library’s items you are modifying, you will be able to update, add, or withdraw.

     

    Additional Information

    Please refer to these documents for more information:

    Deleting Physical Items (Withdrawals)

    Managing User Roles

     


    • Article last edited: 19-Feb-2020
    View article in the Exlibris Knowledge Center
    1. Back to top
      • can't delete a terms of use
      • Can't delete preferred last name / preferred first name
    • Was this article helpful?

    Recommended articles

    1. Article type
      Topic
      Content Type
      Documentation
      Language
      English
      Product
      Alma
    2. Tags
      This page has no tags.
    1. © Copyright 2025 Ex Libris Knowledge Center
    2. Powered by CXone Expert ®
    • Term of Use
    • Privacy Policy
    • Contact Us
    2025 Ex Libris. All rights reserved