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    Move expenditures from one fund to another

    • Product: Alma
    • Product Version: March 2017 Release
    • Relevant for Installation Type: Multi-Tenant Direct, Dedicated-Direct, Local, TotalCare

    Question

    How to move the expenditure of an invoice from one fund to another fund?

    Answer

    Use the following workflow in order to transfer an expenditure from one fund to another:

     

    - Put the invoice in review (Action menu>Set back to Review) 

    - From the Action menus select Go to the Task list 

    - From the Action menu you can Edit the invoice now. 

    - In the Invoice line tab you can edit every Invoice line: delete the fund assigned and add the new one instead. Save the record. 

     

    As a result ...

    • - The date of the payment of the invoice is updated to the current date. 
    • - An INV line is added to the transactions for the fund of the current FY 
    • - In the fund transactions list for the old fund the INV line disappears, the encumbrance and disencumbrance lines remain. There are also changes in the amount of the -      available balance, cash balance, expended balance. 

     

     

     


    • Article last edited: 16-Mar-2017
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