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My Electronic Resources by Provider

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To manage My Electronic Resources by Provider, you must have the following roles:
  • Electronic Inventory Operator
  • Electronic Inventory Operator Extended (required for delete operations)
  • Repository Manager
My Electronic Resources by Provider gives you the ability to easily view your subscriptions with providers and their availability status in Alma. With My Electronic Resources by Provider, you have the ability to activate any resources that you access but have not activated.
My Electronic Resources by Provider initially provides your electronic collection status with the ProQuest Platform (including the Government Platform, History Vault and Statistical products excluding Alexander Street products and Book products).
My Electronic Resources by Provider will be expanded to additional providers based on their ability to provide the subscription information per customer.
The prerequisite for using this feature is having your provider account ID.
For a ProQuest account ID, there are multiple places where it can be found. You can log into ProQuest as usual and run a search, and your account ID is displayed as part of the URL in the format accountid=XXXX, where XXXX is your ProQuest account ID. If you have set up automatic delivery of usage reports on the ProQuest Platform, your account ID is featured prominently at the top of the report. Alternatively, you can also get your ProQuest account ID by logging into the ProQuest Administrator Module. The account ID appears in the Account field as shown below.
ProQuest_Administrator_Module_04.png
ProQuest Administrator Module

My Electronic Resources by Provider

With the My Electronic Resources by Provider feature, you can enter your provider account ID and view the electronic collections for which you have subscriptions from that provider. In addition, the system highlights, in the Availability column, the electronic collections that you have activated and which electronic collections remain to be activated for your subscription.

The purpose of the My Electronic Resources by Provider feature is to ensure that the resources that were acquired from the provider are activated in the institution. This feature is used to prevent a situation where the institution has access to specific electronic collections but did not activate them. With this capability, the gap between what was acquired and what is actually activated can be closed.
To manage your electronic collection subscriptions, the My Electronic Resources by Provider feature provides options to selectively activate electronic collections or activate all electronic collections that remain not activated; and to more easily work with the list of subscriptions that appear on the My Electronic Resources by Provider page, you can search for individual electronic collections by name or use filters to view a subset of the electronic collections subscription list. You can filter your view of the list by:
  • Availability (All, Activated, Not Activated)
  • Electronic Collection Type (options determined by the data downloaded from the provider)
  • Electronic Service Type (options determined by the data downloaded from the provider)
  • Interface (options determined by the data downloaded from the provider)
To work with My Electronic Resources by Provider:
  1. Open the My Electronic Resources by Provider page (Resources > Manage Inventory > My Electronic Resources by Provider).
  2. Enter the account ID for your provider, and select Populate. Depending on the count for your subscriptions, this may take a few minutes to retrieve and to populate the My Electronic Resources by Provider page. After the first time that you enter your account ID and populate the table, the system remembers this ID and automatically populates the My Electronic Resources by Provider page when you select Resources > Manage Inventory > My Electronic Resources by Provider. Each time that you open this page, the system accesses the provider information to populate the My Electronic Resources by Provider page with the most current information. Note that this list does not reflect any electronic collections that you were subscribed to previously, but not subscribed to now.
    My_Electronic_Resources_by_Provider_Page_02.png
    Provider Account ID
  3. Select the gear icon and note that you can set your preferred column display to include the Provider Collection ID.
  4. Review the list/table that appears on the My Electronic Resources by Provider page and activate the nonactive electronic collections using one of the following methods:
  • Activate row action – Use the Activate row action to activate a single electronic collection.
  • Activate All – Use this option to activate all nonactivated electronic collections. This method includes activating nonactivated electronic collections across multiple pages when you have a long list that appears on one or more pages.
  • Activate Selected – Using the row checkboxes, select individual rows or use the checkbox in the table header to select all the nonactivated electronic collections on that page. Note that for multipage lists, you can select the checkbox in the table header for each page and the selected list is cumulative.
    When you use the checkbox in the table header to select rows, it only selects the nonactivated rows. It does not select activated rows or electronic collections currently in the process of activation.
    As you select rows, the system tracks the number of rows selected and displays that information near the top of the page.
    My_Electronic_Resources_by_Provider_Rows_Selected_02.png
    Rows Selected
  1. When you select to activate one or more electronic collections, the Activate Collections popup appears.
    Read the information provided and enter the following information that is applied to the electronic collection when it is activated:
    • CLIENTID – Enter your client ID.
    • Linking parameters – Depending on the electronic collections that you selected to activate, there may be linking parameters for electronic services that appear.
    • Proxy enabled – Select Yes or No.
    • Proxy selected – When you select Yes for Proxy enabled, the Proxy selected drop-down list presents the proxy options that you previously configured for your institution.
  2. Select Activate. The My Electronic Resources by Provider page appears with a confirmation message regarding the submission of the activation job. Note that the icon in the Availability column  Activation_In_Process_Icon_02.png  changes to reflect that an activation is in process for an electronic collection.
  3. Select the process ID link in the confirmation message to access the Running tab on the Monitor Jobs page that contains each electronic collection's processing job details.
    Process_ID_Link_04.png
    Process ID
    Note that when you select the History tab, there is a parent job (Provider Subscriptions Activation for <account ID>) that is the single job that executes each job for each electronic collection that is being activated (shown on the Running tab) that appears on the History tab.
    History_Tab_for_My_Electronic_Resources_by_Provider_Activation_Job_04.png
    History Tab

Export the My Electronic Resources by Provider List

Using the export tool, you can export the list of electronics collections on the My Electronic Resources by Provider page to an Excel spreadsheet.

My Electronic Resources by Provider Job Report

With My Electronic Resources by Provider, there are two types of reports that are produced when the activation job runs.
One report is for the parent job that runs and triggers an activation job for each electronic collection that you submitted for activation.
My_Electronic_Resources_by_Provider_Job_Report_Parent_04.png
Parent Job
The other type of report is similar to what you normally see with activating an electronic collection. There is a report for each electronic collection that is activated when you use My Electronic Resources by Provider.
My_Electronic_Resources_by_Provider_Job_Report_Electronic_Collection_02.png
Electronic Collection Job Report
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