Skip to main content
  • Subscribe by RSS
  • Ex Libris Knowledge Center

    Configuring the Sort Order of Physical Items in Primo VE

    Return to menu

    Users with the following roles can configure physical item sort routines:

    • General System Administrator
    • Repository Manager
    • Purchasing Manager
    • Purchasing Operator
    • Physical Inventory Operator

    Users who do not have the General System Administrator or Repository Administrator role must also have one of the following roles:

    • API Label Printing Read
    • Catalog Administrator
    • Depositing Administrator

    Primo VE enables users to filter the physical items in Get It, but they do not have the ability to sort the items. With this functionality, you can configure the sort order of the items based on data fields in Alma's Physical Item Editor (see Working with Items).


    Get It Section in Record's Full Display
    To create new item sort routines:
    1. On the Sort Routine List page (Configuration Menu > Resources > General > Physical Item Sort Routines), select Add sort routine. The first step of the sort routine wizard opens.

    2. Enter the name and description for the sort routine and select Next. Step 2 of the sort routine wizard opens.

    3. Select the sort order (ascending or descending) for this routine.

    4. Select one or more of the following fields that you want to use to sort physical items:

      • Chronology I (year)

      • Chronology J (month)   

      • Chronology K (day)   

      • Description

      • Enumeration A (volume)

      • Enumeration B (issue)

      • Enumeration C (part)

      • Library

      • Location

      • Material type – This field is applicable only to the list of items that appear in the staff search physical items list.

      • Receiving date   

      • Temporary location

    5. Select Add to Selection. The fields that you selected appear in the Sorts selected section.


      Sort Fields Selected
    6. Use the up/down arrows to the left of the selected fields to identify the order in which you want these fields sorted and select Next. Step 3 of the sort routine wizard opens.

    7. Select the item list in which you want this sort routine to be available and select whether it should be the default sort routine to be used.


      Sort Routine Available For Selection

      The Resource management Get It results option enables you to define various sort routines that can be used for Primo/Primo VE, but only the routine that is marked as the default will be used. Users are not given an option to select another sort routine in Primo/Primo VE.

    8. Select Save. The new sort routine is added to the list of routines on the Sort Routine List page.
    • Was this article helpful?