Why is my Alma record not found in the Rapid ILL database ?
- Product: RapidILL
Question
Why is my Alma record not found in the Rapid ILL database ?
Answer
You can check this by yourself. Here are some steps you can take:
- Search Alma for the record. This can be done using keywords, title, standard numbers, and other fields.
- When you find the desired record make a note of the MMS ID.
- Combine your Repository URL + the syntax to view a specific record + the MMS ID for the record you wish to view.
- Your Repository URL is {Alma base URL}/view/oai/{Alma institution code}/request
For example: https://na02.alma.exlibrisgroup.com/view/oai/01COLSCHL_INST/request - Syntax to add: ?verb=GetRecord&metadataPrefix=marc21&identifier=oai:{Alma Institution code}:{MMS ID}
For example:
?verb=GetRecord&metadataPrefix=marc21&identifier=oai:alma.01COLSCHL_INST:997559128902341 - Result -
https://na02.alma.exlibrisgroup.com/view/oai/01COLSCHL_INST/request?verb=GetRecord&metadataPrefix=marc21&identifier=oai:alma.01COLSCHL_INST:997559128902341
- Your Repository URL is {Alma base URL}/view/oai/{Alma institution code}/request
- This URL will link you to that specific record in your OAI sets so you can see the data you are sending to Rapid for that item.
- Verify that the record has all of the necessary fields in order to be added to Rapid:
- All items need a standard number (ISSN 022, ISBN 020, or OCLC number 035) and Title (245)
- Typical field configuration for Print materials is below (yours may vary):
- Location: 954 $q$r (Current Library Subfield and Current Location Subfield)
- Call Number: 954 $t (Call Number Subfield)
- Years/Vols: 954 $m (Description Subfield)
- Typical field configuration for Electronic materials is below (yours may vary):
- Location: 949 $a (Collection Name Subfield)
- URL: 949 $u (Access URL Subfield)
- Years/Vols/Embargo: 949 $e (Coverage Statement Subfield)
The record is not uploaded to Rapid ILL if it does not have all of the necessary fields.
If you find a record that is missing in Rapid, but you do find a complete record for that item in your OAI sets, please email us at Rapidill.Holdings@exlibrisgroup.com and include the link to the record or the MMS ID and investigate why it’s not showing up.
- Article last edited: 28-Sept-2020