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    Submission Information Package (SIP) Overview

    Understanding SIP Statuses and Stages

    A SIP's status and stage define its orientation in the SIP Processing workflow.
    • Status determines where in the Rosetta interface the SIP can be found and which actions can be carried out on the SIP.
    • Stage defines the node that the SIP has completed.
    Stage is relevant only while the SIP is in the Repository module. There are no different stages for a SIP in the Deposit module or in the Permanent module (AIP).
    The following table describes the different stages and statuses of a SIP:
    SIP Stages and Statuses
    Module Stage Status Description
    Deposit - Draft The SIP has been created by a Producer Agent but has not yet been submitted. (The Producer Agent has clicked Save in the Deposit workflow.)
    - Declined The SIP has been declined by the system, Technical Analyst, Assessor, Arranger, or Approver, and the Producer Agent cannot re-submit it.
    - Rejected The SIP has been rejected by the system, Technical Analyst, Assessor, Arranger, or Approver, and the Producer Agent can re-submit it.
    - Created The SIP has been submitted by the Producer Agent and is waiting for loading into the Repository module.
    Repository Error Stage (Loading, Validation etc.) In Technical Analyst The SIP has failed in one of the following system stages in the Repository module and is waiting to be handled manually by the Technical Analyst:
    1. Loading
    2. Validation Stack:
      • Virus Check
      • Format Identification
      • Technical Metadata Extraction
      • Fixity
      • Risk Extraction
    3. Bytestream
    4. Enrichment
    5. To permanent
    Loading Active The system has completed loading the SIP from the Deposit into the Repository stage
    Validation Stack Active The system has completed validating the SIP through the Validation Stack
    Bytestream Active The system has completed extracting bytestream(s) from the files. (Performed only when there are container files such as ZIP files or multiple images.)
    Enrichment Active The system has completed enriching the SIP with access copies (according to rules) and/or with descriptive metadata from external systems.
    To Permanent Active The system has finished loading the SIP into the permanent repository.
    Assessor In Human Stage The SIP is in the Assessor work area waiting for user actions.
    Arranger In Human Stage The SIP is in the Arranger work area waiting for user actions.
    Approver In Human Stage The SIP is in the Approver work area waiting for user actions.
    Permanent - Finished The SIP is in the Permanent repository (AIP).
    On the Management homepage dashboard, SIPs In Process refer to SIPs that have all the following characteristics:
    • have not reached the permanent repository
    • have not been rejected/declined
    • are not waiting in a work area.

    System Reports

    All SIP stages and statuses are kept in the database for reporting and tracking purposes. Two system reports can be used to get this information:

    SIPs Dashboard

    Available from Submissions > Advanced Tools > Run Reports > SIPs Dashboard.
    SIPs Dashboard Report
    The SIP dashboard displays summary information about SIPs by module. Information includes the number of SIPs in various stages and statuses.

    Find a SIP

    Available from Submissions > Advanced Tools > Run Reports, the Reports List page allows you to view reports for SIPS based on SIP ID or deposit activity ID (see the Submissions Reports List Page below).
    Submissions Reports List Page
    From the Reports List page, click Find a SIP by SIP ID to return a report of a specific SIP. To return a report by deposit activity ID, click Find a SIP by Deposit Activity ID. Enter the SIP ID or the deposit activity ID into the Parameters field, and Rosetta returns the report on the Detail Report page (see the SIP Detail Report below.
    SIP Detail Report
    The SIP detail report provides general information about SIP module, status, and stage. The report also displays data about the SIP's files, structure, content, and history, among other things.

    SIP Processing Flow

    The following diagram illustrates the different statuses and stages of a SIP and the applicable transitions between them during SIP Processing:

    SIP Process Flow Diagram
    The stage is updated after a process has been completed, so a SIP in the "Loading" stage has actually completed loading and is waiting for the validation stack.
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