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    How Do Primo Central Records Work?

    • Product: Primo Central

    Question

    How Do Primo Central Records Work? 

    Answer

    Primo Central records consist of three parts;

    1. Data - the records themselves

    2. Availability - fulltext/no fulltext status

    3. Delivery - links to target

    Data

    Data is controlled by the Primo Central Index Registration system (My Profile).

    If collections are not activated here, records from these collections will not appear in Primo.

    The registration site can be accessed via:

    Primo Back Office > Ongoing Configuration Wizards > Institution Wizard > editing your institution > clicking "My Profile" button.

    From the "My Profile" page, you can navigate to "My Client Applications" > PRIMO [xxxxxx] > Edit client resource collections. 

    This is where you will see a list of collections. Activating collections there, will cause items from these collections to appear on the Primo Front End.

    The newly activated records, however, will not be available, nor will they display any target links.

    Availability and Delivery are both controlled by items you activate in Alma/SFX.

    Availability

    Resource activation information is exported into your holdings file, which is then harvested into Primo Central and used to determine whether an item will have a full text indicator.

    Delivery

    Once an item is in Primo, and it has a full text indicator, when the View It tab is opened data is sent to Alma/SFX in real time, and Alma/SFX present target links to the appropriate portfolios.

    Note: Data and Availability changes are harvested into Primo Central once a week via the Primo Central Weekly Cycle, which means that depending on when the change is made it might take between 7 and 10 days for them to manifest on the Primo Front End.

    Delivery is done in real time, so changes to portfolio activations will be seen immediately in the View It tab.


    Additional Information
    Linktorsrc/Fixed availability records

    There are some Primo Central collections that do not use Alma/SFX for availability and delivery; instead they base both on the links/linktorsrc field in their PNX. If the field does not exist, the record will appear as unavailable. However, if the field exists the record will display as available and use the link in said field for delivery.

    There are two ways to determine which collections use this method; as you activate a resource you can click on "show info" for that particular collection; or you can view a complete list of collections here: "Primo Central Index Availability Delivery Method".

    Resources that are marked as using "Link in Record" are linktorsrc.

    The Primo Central Weekly Cycle

    The Primo Central Index is usually updated every Monday, 8am Israel Time.
    Processing of new/updated/deleted records, collection activations, and holdings file changes starts on Thursday, 8am Israel Time.

    For changes to be applied to your Primo Central result set by next Monday, collection de/activation and holdings file exports should be completed before the start of the weekly cycle.

    Note: As a general guideline you can expect changes to appear in Primo Central results within 7-10 business days. This timeframe applies to holdings updates, as well as to collection activations on the Primo Central Index Registration system (My Profile).

    For more information on the Primo Central Index interaction with link resolvers, see:

    Primo Central Interaction with Uresolver or SFX


    • Article last edited: 26-July-2017