Problem Symptoms:

 
Running "Renew Order Encumbrances for Serials and Standing Orders (acq-06-b)" to renew Order Encumbrances for Standing Orders as part of fiscal year close/year end processing where orders have the status "SV = Sent to Vendor" and do not have the "Invoice Status Complete" box checked had a new Encumbrance created along with an Active Amount. Instead they should not have an open Encumbrance or Active Amount.

Resolution:

 
This is the standard behavior "Renew Order Encumbrances for Serials and Standing Orders (acq-06-b)".

However, if you click the Encumber button on the Order/Budget window showing the Encumbrance/Active Amount, this will reset the Encumbrance to zero.

If you inadvertently set an Encumbrance to zero by mistake, you can reset it by clicking the Delete Budget button and then the Add Budget button. This will reinstate the Encumbrance and Active Amount.

• Article last edited: 4-July-2016