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    Checks on Budget used in orders

    • Article Type: General
    • Product: Aleph
    • Product Version: 20

    Problem Symptoms:
    The system is set to use order units.
    Each budget is authorized only for one order unit.
    When an order is created, there is no check on budget allowed for the order unit assigned to the order

    Cause:
    System works with order unit:
    - in tab100 of the ADM library :
    USE-ORDER-UNIT=Y


    - in $alephe_tab/tab_sub_library.lng sublibraries of type=5 (Order Unit) are defined
    for example:
    HIL01 5 USM50 L Humanities (Ordering Unit)

    - In GUI - Acq module the Budget record (tab5 Sublibraries/Order Units) is linked to defined Order Units

    Resolution:
    All the checks on the budget (validity, balance and pertinence) are performed by the system when the order is send to Vendor.
    1. Verify that in tab100 of your ADM library:
    CHECK-ORDER-BUDGET=Y
    2. Create orders with status NEW
    3. Click the Send button: the order status will be changing (according to the Vendor Delivery type) to SV (Sent to Vendor) or RSV (Ready to Send to Vendor)
    4. Checks on budget are performed and if errors are reported the order status is DNB
    5. Correct any errors (encumber the correct budget to the order, allocate an amount to the budget)
    6. Click again on Send button.

    Category: Acquisitions (500)

    Subject: Orders (500)


    • Article last edited: 10/8/2013
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