Question

How to change the Publishing "Management Tag" of records? Many of our records are tagged "Don't Publish", but we would like to publish them to OCLC. The reverse situation exists too. We need to delete records in batch from OCLC. Is there a job to "force" publishing, and flip the "Export to WorldCat" Management Tags? 

Answer

To force a change to the "Export to WorldCat" Management Tags:

1. Create an "All Titles" or "Physical Titles" Set
2. Go to: Admin > Run a Job > select one of these jobs:
   1. Set Management Tags, or:
   2. Synchronize Bib records with external catalog
3. Decide if to flag the records as "Don't Publish", "Publish holdings only", or "Publish bibliographic records"
4. Run this first job.
5. To send a file to OCLC's FTP server, proceed to the next step:
6. Go to Admin > Run a Job > choose either "Bib OCLC Republish Set of Titles", or "Holding OCLC Republish Set of Titles", depending your requirements.

It is possible to automate this process, from the November 2025 Release:

1. In the All Titles or Physical Titles Advanced Search:

• Find records that were updated "within last X days".
• "Tag Sync External Catalog" - Equals - Don't Publish.
• Save as a Set.

2. Schedule the job you chose above to run weekly or monthly, based on the definition of the Set.
    

Additional Information

Read here about Publishing from Alma to WorldCat: Publishing to OCLC

• Article last edited: 5-OCT-2025