Skip to main content
ExLibris

Knowledge Assistant

BETA
 
  • Subscribe by RSS
  • Back
    Alma

     

    Ex Libris Knowledge Center
    1. Search site
      Go back to previous article
      1. Sign in
        • Sign in
        • Forgot password
    1. Home
    2. Alma
    3. Knowledge Articles
    4. How to remove duplicate 035 subfield a when Importing OCLC records to Alma

    How to remove duplicate 035 subfield a when Importing OCLC records to Alma

    1. Last updated
    2. Save as PDF
    3. Share
      1. Share
      2. Tweet
      3. Share
    1. Description
    2. Resolution
    3. Additional Information
    • Product: Alma

     

    Description

    If an incoming OCLC BIB has a 019 field [OCLC Control Number Cross-Reference], two 035 $a OCLC fields display.
    When an 019 field is prsent it gets copied down into a repeatable 035 (subfields a and z).
    However, there is already an existing 035 field (subfield a). 
    This displays in Alma before record import, when viewing via Search External Resources (e.g.):
      1st 035 $a = current OCLC #, $z (one or more older OCLC #s copied from the 019 $a)
      2nd 035 $a = current OCLC #
    But, we only want the first 035 which has subfields a and z; NOT the second 035 occurance which only has sufield a.

    Resolution

    When importing record from external search "MarcBib21InitialNormalization" is executed.
    The "marc21createControlNumber" task causes the 035 generation.

    1. Open the Alma Metadata Editor
    2. Create a new Normalization rule or duplicate an existing one
    3. Add the following:

    # This rule removes duplicate oclc # in the 035 if there are two 035 fields and an 019 field.
    when
        (exists "019.a.*" ) and (exists "035.a.*") and (exists "035.z.*")
    then 
       removeField "035" if (not exists "035.z.*")
    end

    Additional Information

    Working with Normalization Rules

    Alma Normalization Rule Examples


    • Article last edited: 25-Jun-2021
    View article in the Exlibris Knowledge Center
    1. Back to top
      • How to remove an entry in the ‚Contact People‘ tab of a vendor record?
      • How to remove one-time PO Lines from Receiving Workbench?
    • Was this article helpful?

    Recommended articles

    1. Article type
      Topic
      Content Type
      Documentation
      Language
      English
      Product
      Alma
    2. Tags
      This page has no tags.
    1. © Copyright 2025 Ex Libris Knowledge Center
    2. Powered by CXone Expert ®
    • Term of Use
    • Privacy Policy
    • Contact Us
    2025 Ex Libris. All rights reserved