Inability to limit query to records modified by specific operators/staff
- Product: Alma
- Product Version: Feb 2018 Release
Description
A. I want to exclude records modified by the system from an extract I'm doing for
authority work. (Although I often need to see what change was made to the original
record, in this instance I only wanted to see what change the system made to see if the
record still needs to be sent to our vendor--if the changes are just a result of
authority control, I can skip those and only need to send records modified by a staff
member.)
I can identify these in Analytics but do not see the capability in Alma advanced
search. When I do a Titles analysis and try to filter the "Modified By" criteria, I am
not presented with a list of local staff members. Is there a way in Analytics to
identify bib records modified by specific library staff members? That information
appears when I open a bib record in MDE, so it would seem that it should be
retrievable.
B. Is there any way to filter CZ records out of results other than by selecting staff
users as operators? I want to identify all bib records created since Dec. 22 but need
to exclude CZ records.
Resolution
A. Development is working on the list of users in the 'Modified by' field in Analytics.
I will change the status of this case to Development. In the meantime please use the
specific user filtering in Modified By.
The System user is not only for Authorities update, but also for Synchronize BIB
records with external catalog, and Synchronize with CZ - all those jobs make records
updated by System user. You can check what Job it was by Job's timestamp.
B. In Analytics we cannot exclude CZ records. This would be an enhancement.
CZ records can be excluded by creating a set of CZ records and then doing "Combine
sets" and excluding this CZ-record set.
The "Modified by" filter could not be changed to include only the institution users,
but it was improved so that user names won't be seen / will be masked. This improvement
will be part of the May Release.
- Article last edited: 21-Feb-2018