Question

Why is there a discrepancy between the two audit trails in Alma?

Answer

The two audit trails are the PO Line History tab and the Transactions tab of the Fund.

The PO Line History tab is the audit trail - it uses the update and creation dates.

The Transactions tab uses the transaction date; the transaction date is always the PO Line creation date.

This is true for both encumbrances and disencumbrances in order to keep these transactions together when viewing all the transactions against the fund.

Additional Information

Note: The POL History tab has no functionality behind it; the purpose is to provide an audit of all activity. The transaction dates do have functionality behind them. This is particularly true when foreign currency transactions are involved, because the transaction date is the date used to calculate the currency exchange rate.

Category: Acquisitions

Subject: Administration