Staff Login Report
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To view the Staff Login Report, you must have the following role:
- General System Administrator
The Staff Login Report (Configuration Menu > General > General Configuration > Staff Login Report) displays a list of staff users who have logged into Alma within the last 30 days. The report is sortable by user name or login date. Users that appear with blank dates have not logged in within the last 3 months. To get this report, select the option "Excel (current view)" in the Export List option on the Staff Login Report page.
The report excludes staff users whose only role is either:
- API Read
- Trial Participant
- Leganto – Instructor or course operator
- Esploro Researcher
All other roles are counted for.
Staff users are users that can login to Alma using any Alma role that enables login.
By default, this report's data is retained for 90 days, in order to align with data privacy guidelines. You can change this to a different number of days. To change, enter the desired number in the staff_login_ip_address_retention
parameter in the Other Parameters
table (Configuration > User Management > General > Other Settings
). See Configuring Other Settings (User Management)
Although you can change the report's data retention of 90 days, the maximum amount is 90 days. A lesser amount of days is valid, but not a greater amount.
You can also export a list of users with their public IP addresses. This allows you to track from which IP address a staff user logged in from, for example, in case the user account was hacked. To get this report, select the option "Excel (all User and IP Address)" in the Export List option on the Staff Login Report page.
If desired, you can prevent the retention of the public IP addresses of users that logged into Alma. Then new entries are not added to the list, and after a week the list empties. To do that, enter 0 (zero) in the staff_login_ip_address_retention parameter in the Other Parameters table (Configuration > User Management > General > Other Settings). Again, the default period is 90 days. You can state any number, including 0 to prevent retention.