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    Printouts Queue

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    To access the printout queues, you must have one of the following roles:

    • Printout Queue Manager
    • Printout Queue Operator

    To configure printout queues, you must have one of the following roles:

    • General System Administrator
    • Fulfillment Administrator
    Alma provides options to allow printouts, slips, and letters to be aggregated in a print queue and printed from your browser. This is in addition to the option to send printouts via email to a printer. This provides the flexibility to choose automated printing via email or online printing via the browser. Any letter that can be sent to a circulation desk printer can also be routed to the print queue. 
    Using this option, instead of sending printouts to an email address assigned to the printer, the printout will be saved in the printout queue, which can be accessed at any time by authorized staff to review and send the relevant printouts to a printer via the browser.
    This option is defined on an individual printer. A printer must be defined as 'Printout Queue' on the Printer Details page:
    To set up printout queues:
    1. Open the Printer Details page (Configuration Menu > Fulfillment > General > Printers).
    2. When adding or editing a printer, select the option for Printout Queue.

    NOTE: It is possible to have a printer defined both as an email-based printer and a printout-queue printer. In these cases, the automated sending of the printout via email will take place, and a copy of the printout will also be saved in the printout queue.

    Printer Details.png
    Printer Details Page
    When more than one printout-queue printer is available for a selected location, the available options appear on the Currently At drop-down box from the main menu:
    Currently At.png
    Currently At Drop-down Box
    Select a printout queue printer. This selection is retained for the next time you select this location.

    Printout Queue Statuses

    Based on the selected printer, the print status will be as follows:
    Printer setup Outcome Printout status
    Only email printer Printouts are sent to the email printer Not applicable
    Only printout-queue printer Printouts are sent to the printout-queue printer Pending
    Both email and printout queue Printouts are sent to the email printer. In addition, they are accumulated in the printout queue for re-printing. Printed

    Managing the Printout Queue 

    To access the Printed By menu, you must have the following role:

    • Printout Queue Manager 
    When a letter is printed to a printer that is defined as a printout queue, it goes to the printout queue (Admin > Printing > Printout Queue) and displays a Pending status.
    printing queue cancel all.png
    Printing Queue

    The row actions available for each printout are:

    • Preview - An HTML rendering of the letter is displayed. You may select Print from the Preview pane.
    • Print - The print option allows for printing from the browser printing capabilities only. 3rd party print options are not accessible.
    • Cancel

    When selecting Preview and then Print or Print as a row action, the status of the printout changes to Printed as soon as the print option is selected (even if the letter is not ultimately printed). 

    You can aggregate multiple printouts into a single PDF file by selecting multiple printouts and selecting Print Selected.

    You can cancel multiple printouts by selecting all the printouts you want to cancel and selecting Cancel Selected

    Printouts are retained in the Printout Queue for 7 days, after which the Alma cleaning job deletes them from the Queue. Customers cannot control this retention period. 

    Automated Quick Printing

    Quick Printing allows you to set that all printouts that are created as part of a workflow via the user interface (e.g. printing a slip via an action in a list) going to a specific printer should automatically print. When using quick printing, the printing window immediately displays when the letter is generated.

    If you want all letters to use the quick printing option, select Enable Quick Printing on the Currently At drop-down box.

    Currently At Quick Print highlighted.png

    Currently At Drop-down Box

    Selective Quick Printing

    Even when the automated quick printing is not defined, it is possible for staff users to choose to quick print a printout, which is being sent to the printout queue.  This is done by clicking on the Quick Print link that displays on the pop-up message.
    Message box.png
    Message Pop-up Window
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