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    Creating a Local Electronic Collection in Alma for a LibGuide or Institutional Repository

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    For each LibGuide or Institutional Repository (IR) that is ingested by Summon, you will need to create both a bibliographic record and local electronic collection and then publish the new bibliographic record to Summon.

    To configure the LibGuide or Institutional Repository in Alma:
    1. Open the MD Editor (Resources > Cataloging > Open Metadata Editor) and create a descriptive record for the collection (see Working with Bibliographic Records). For example:

      SOA_MD_Editor1.png

      Descriptive Record for the LibGuide or IR
    2. Create a local database (see Adding a Local Electronic Collection):

      1. Open the Electronic Collection Editor (Resources > Create Inventory > Add Local Electronic Collection).

        SOA_EC_Editor1.png

        Local Electronic Collection for LibGuide or IR
      2. Specify the following fields:

        • Public name – Specify the name of the collection in 360/Intota. This displays as Source in the Summon UI.

        • Provider package code (DB ID) – Specify the 3 or 5 digit/letter code associated with this collection in the 360/Intota KB.

        • Collection type – Select Database.

      3. Select Save and continue.

        SOA_EC_Editor2.png

        Continue Defining the Local Collection
      4. Select the Additional tab.

        SOA_EC_Editor3.png

        Configure the Linking and Descriptive Information
      5. Specify the following fields:

        • Level URL – Specify the URL used to access the local collection.

        • Additional descriptive information – Search for and select the descriptive bibliographic record that you created earlier.

      6. Select Save to create your local collection and to associate it with the descriptive bibliographic record.

        SOA_LocalElectronicDatabase.png

        Local Electronic Collection Added to Alma Repository

    This collection will be available after the Publishing Electronic Records to Summon job runs in Alma.

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