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    Publishing Electronic Holdings to Google Scholar

    To configure publishing to Google Scholar, you must have one of the following roles:
    • Catalog Administrator
    • Repository Administrator
    • General System Administrator
    To publish electronic holdings to Google Scholar, you must configure the Publish electronic records to Google Scholar publishing profile. This schedules the Publishing to Google Scholar job. Run the job weekly to make sure that holdings information is accurate. This publishing profile contains the settings used by Google Scholar to display holdings information for your institution.
    The following information is published to Google Scholar:
    • Title
    • Identifiers - Note that only records with ISSN/ISBN identifiers (coming from the 022/020 fields) are published.
    • Full coverage, if it exists
    When working with a Network Zone, Alma publishes electronic holdings from the Network Zone and each member institution at the same time and creates the following, respectively:
    • One institutional holdings file for each "Available for" group that has been defined in the Network Zone. Each "Available for" group corresponds to each of the member institutions.
    • One institutional holdings file from each member institution.
    Each week, the system merges the above institutional holdings files into a single institutional holdings file so that it can be harvested by Google Scholar.
    To configure the publishing profile for Google Scholar:
    1. On the Publishing Profiles Details page (Resource Management > Resource Configuration > Configuration Menu > Record ExportResources > Publishing > Publishing Profiles), click Actions > Edit in the row actions list for the Publish electronic records to Google Scholar publishing profile. The Publishing Profile Details page for Google Scholar appears..
      Publishing Profile Details Page (Standard Configuration)
      For multicampus configurations, the Publishing Profile Details page opens and displays the Electronic profiles section, which allows you to configure Google Scholar settings per campus. For more information, see Adding a Profile for a Multicampus Configuration.
    2. Configure the fields in the profile.
      Registration Parameters
      Parameter Description
      Publishing Parameters:
      Status Active or Inactive.
      Scheduling The publishing schedule.
      Email Notifications Specify which users and email addresses will receive email notifications when the publishing profile has completed.
      Registration Parameters:
      Display Name The display name for your institution/campus in the Google Scholar preferences. If no name is provided, the display name defaults to the institution name.
      Keywords 1/2/3/4/5 The keywords (such as the school’s nickname) that enable users to find the library when configuring their preferences in Google Scholar. This field is optional and has a limit of five words or 30 characters.
      Label of resolver links (when article exists electronically) The label for the link that appears in Google Scholar search results. This field is mandatory and has a limit of 25 characters.
      For example: ViewIt@MyU
      If you have an old Google Scholar account, it is recommended that you set a new label for testing purposes, so that you can distinguish between your old and new systems. Following verification, you can change the label back to its required setting.
      Note that your old label must be decommissioned after “Go Live,” when you start working with Google Scholar productively.
      Label of resolver links (when article does not exist electronically) The label for the link that appears in Google Scholar search results. This field is mandatory and has a limit of 25 characters.
      For example: GetIt@MyU
      OpenURL base

      The value is the base URL of the Alma services page. This field is mandatory and has a limit of 1024 characters.

      For Primo use the following format: http://<Primo_domain>/openurl/<Institution_code>/<View_code>?

      For Primo VE use the following format: https://<Primo_domain>/discovery/openurl?<Institution_code>&<View_code>&

      Where the base URL includes the following elements:

      • Primo_domain – Specify the Primo Front End server and port. In the case of multiple FE servers, use the server that serves as the load balancer.

      • Institution_code – For Primo specify the institution code defined in Primo. For Primo VE specify the institution code defined in Alma.

      • View_code – Specify the code of your services page view. For Primo VE, specify the code that is defined for your discovery view on the View Configuration page. For example: 01MY_INST:MyView.

      Primo example:

      Primo VE example:

      Patron IP range The range of library IP addresses that allow users to see your links without selecting your institution under Google Scholar Settings > Library links (see the figure Google Scholar Library Links in Verifying Google Scholar Data). This field is optional
      Enter no more than 256 IP ranges separated with semicolons. For example: 123.12.12.*;
      Show resolver links only to users that come from your IP range? Whether users must perform searches from within the specified IP ranges to see your links in Google Scholar search results. This field is mandatory. The valid values are yes and no. The default value is no, which is recommended unless your links reveal sensitive information.
      Contact Information for Technical Issue Enter your institution’s contact information in First name, Last name, and Email address.
    3. Click Save to save the changes.
      Make sure that you have scheduled the Google publishing job to run either Saturday or Sunday. Google’s harvesting process begins on Mondays and may not finish until Thursday of that week.
      The label you configured is visible on the live Google Scholar site, which is why it is recommended that you initially configure your profile using a test label. If you are concerned about the display of a test label during implementation, it is recommended that you do not test Google Scholar until after “Go Live.” (In any event, your old label should not be decommissioned until after “Go Live.”)
    4. Verify that your Google Scholar data is correct (see below, Verifying Google Scholar Data).

    Adding a Profile for a Multicampus Configuration

    For multicampus configurations, the Publish electronic records to Google Scholar publishing profile job includes an Electronic Profiles section, which allows you to configure different Google Scholar registration parameters per groups of libraries and campuses that are defined as inventory management groups in a multicampus configuration (each of which can be defined separately as a Primo institution, or all together as one Primo institution). This allows you to publish separate holdings information per campus.
    For more information about publishing electronic records per campus/library, see the Library-Level Publish to Google Scholar and Primo Central video (4:08 mins).
    To add a Google Scholar profile:
    1. After adding email addresses while adding a Google Scholar profile (see Publishing Electronic Holdings to Google Scholar), click Add Profile to open the Add Profile dialog box.
      Add Profile Dialog Box (Multicampus Configurations Only)
    2. Specify a name for campus or library in Profile name.
    3. Click Add and Close to return to the Publishing Profile Details page.
      Publishing Profile Details Page (Added Profile)
    4. Edit the new profile. The Publishing Profile Details page for the selected profile opens.
      Publishing Profile Details Page (Electronic Profile Members)
    5. In the Add another memberElectronic profile members section, click Add another member and then use the following fields to add members to the profile group:
      • Campus – Select a campus from the drop-down list and click Add Campus.
      • Library – Select a library from the drop-down list and click Add Library.
      Publishing Profile Details Page (Member Added)
    6. Complete the profile, as described in Publishing Electronic Holdings to Google Scholar.

    Verifying Google Scholar Data

    After publishing records to Google Scholar or updating Google registration settings, this section describes how to verify your updates to Google Scholar.
    To verify that your Google Scholar data is accessible:
    1. Access the Google Scholar page (
    2. Configure the library links settings in Google Scholar. This allows you to view links to articles from your library. If you have configured IP ranges for Google Scholar, the settings should default to your institution’s registered names when accessed from machines within the registered IP ranges.
      To verify the default settings or modify the settings in Google Scholar:
      1. Click Settings.
        Configuring Library Links in Google Scholar
      2. Click Library links under Scholar Settings.
        Google Scholar Library Links
      3. Search for your library, select it, and click Save.
        Select Library
    3. Search Google Scholar for an article that is available at your library, and click the link for your institution. If the availability of the article is unknown or unavailable, you may need to click More to access the link for your library.
      Search Google Scholar
    4. Verify that you are redirected to Primo and can access articles as expected.
    If you completed the configuration instructions above, the required amount of time has elapsed, and links for your institution do not appear in Google Scholar, open a support case in order to complete your Google Scholar registration.
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