The following roles can configure distributed access to electronic resources from the Network Zone:
- Repository Administrator
- General System Administrator
This page is relevant only for the Network Zone. If you are working in a member institution and want to distribute access to electronic resources by campus/library (for the resources to which your institution is granted access by the Network Zone), see Configuring Distributed Access to Electronic Resources.
Alma enables you to distribute access to electronic resources for the institutions of a collaborative network implementing a Network Zone. The Network Zone administrator can specify for any electronic portfolio, service, or collection that it is accessible only to certain member institutions. Patrons searching or browsing in Discovery from a restricted institution do not see the resource in the search results, and cannot access the resource contents.
Alma uses inventory management groups to control distributed access. An inventory management group is a set of member institutions. These groups can be assigned to portfolios, services, or electronic collections.
For example, if the Network Zone wants certain electronic resources to be available to institutions A and D, but not to institutions B and C, the Network Zone can define the resources to be available for a group that contains only institutions A and D. Other institutions will then not be able to access these resources.
Inventory management groups are managed on the Inventory 'Available For' Management Groups page (Configuration Menu > Resources > General > Inventory Network Groups) of the Network Zone.
Inventory 'Available For' Management Groups Page
To add an inventory management group:
- On the Inventory 'Available For' Management Groups page of the Network Zone, select Add Group. The Add Group dialog box appears.
- Enter a name for the group, optionally enter a description, and select Add and Close. The group appears on the Inventory 'Available For' Management Groups page.
- Select Edit from the group's actions list. The Inventory Management Group Details page appears.
- Select the institution to add to the group and select Add Institution. The institution is added to the group..
Inventory Management Group Details Page
- When you are finished, select Save.
The group is now configured. You can delete the group on the Inventory 'Available For' Management Groups page.
After configuring the group, locate the portfolios, services, or electronic collections that you want to make available only for the group and configure them. For more information, see Associating a Resource with the Inventory Management Group, Associating an Electronic Collection with an Inventory Management Group, and Understanding the Effects of the Inventory Management Group. Note that these sections relate to groups that aren't using a Network Zone, but the concept is the same as for groups working with a Network Zone.
If you delete an inventory management group that is connected to inventory, the relevant setting in the inventory is also deleted and cannot be automatically restored.
Unless you define specific inventory management group restrictions for portfolios and services separately from the inventory management group restrictions that are defined for the electronic collections with which they're associated, portfolios inherit inventory management group restrictions from electronic services, and services from electronic collections. These restrictions appear at the top of the Group Settings tab of the service or collection. For more information about inheriting group restrictions, see the E-Resources: Inherited ”Available For” Groups video.