How to include electronic collections from a network zone level

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Product: RapidILL
Relevant for Installation Type: Multi-Tenant Direct, Dedicated-Direct, Local, TotalCare

If you have electronic collections managed by your network zone, you can easily include them in your RapidILL holdings.

Create the sets in the network zone using similar logic to what you would use in your institution zone as covered in Section 2 of our OAI documentation (with a link).

Similar to how you created other sets, a separate set needs to be made for each combination of holding type and lendable status. As only electronic collections are held at the network level, you should have a maximum of 6 sets:

Rapid Books electronic LendableInternational
Rapid Books electronic LendableCountry
Rapid Books electronic LocalOnly
Rapid Journals electronic LendableInternational
Rapid Journals electronic LendableCountry
Rapid Journals electronic LocalOnly

If you do not have holdings that fit one of the above sets, a set does not need to be created.

Likely you will only have access to part of the electronic collections held at the network zone level. To ensure that you are only sending holdings you have access to, include an additional condition to your sets “Available for group” contains [your institution].

Books electronic LendableInternational	Electronic Titles where (Has inventory equals "Yes" AND Material Type equals "Book" AND Tag Suppressed (Title) equals "No" AND Availability (Electronic Portfolio) equals "Available" AND Available for group contains [your institution] AND Internal Description (electronic collection) contains keywords "lendable_international")
Books electronic LendableCountry	Electronic Titles where (Has inventory equals "Yes" AND Material Type equals "Book" AND Tag Suppressed (Title) equals "No" AND Availability (Electronic Portfolio) equals "Available" AND Available for group contains [your institution] AND Internal Description (electronic collection) contains keywords "lendable_country")
Books electronic LocalOnly	Electronic Titles where (Has inventory equals "Yes" AND Material Type equals "Book" AND Tag Suppressed (Title) equals "No" AND Availability (Electronic Portfolio) equals "Available" AND Available for group contains [your institution] AND Internal Description (electronic collection) contains keywords "local_only")
Journals electronic Lendable International	Electronic Titles where Material Type equals "Journal" AND Availability (Electronic Portfolio) equals "Available" AND Available for group contains [your institution] AND Internal Description (electronic collection) contains keywords "lendable_international")
Journals electronic Lendable Country	Electronic Titles where Material Type equals "Journal" AND Availability (Electronic Portfolio) equals "Available" AND Internal Description (electronic collection) contains keywords "lendable_country")
Journals electronic LocalOnly	Electronic Titles where Material Type equals "Journal" AND Availability (Electronic Portfolio) equals "Available" AND Available for group contains [your institution] AND Internal Description (electronic collection) contains keywords "local__only")

After your sets have been made, create and run publishing profiles for each set just as you would for a set at the institution level. See our main article on Alma Holdings Harvest for RapidILL for more information.

When you have finished, please let the Rapid team know by creating a ticket. Be sure to include the set specs (as found in the publishing profile), and the base URL (as found in the integration profile). Please indicate that these collections are at the network zone level and should be in addition and not instead of your institution zone sets.

Article last edited: 07-Jun-2022