To manage the lendable status of your electronic collections, add a keyword to each collection's internal description field. Choose a different key word for each lendable status such as lendable_international, lendable_country, or local_only. Then update every lendable collection with that identifying text. For example:
- In the Internal Description field of the Electronic Collection Editor, add your lendable status keyword, such as lendable_international.
Internal DescriptionUse this note on every collection that you can lend internationally.
- Once your collections contain a keyword describing their lendable status, you can create a set of a single lendable status by using that keyword. For example, to create a set of holdings that is lendable internationally add the field Electronic Collection: Internal Description, operator Contains Keywords, and value lendable_international.
Internal Description Applied to SetContains keywords will also work even if you have other notes in your internal description.
This results in a a set that can be automatically used for republishing the information, without requiring you to recreate the itemized set before every republish.
To bulk update all electronic collections, use the E-Collection Quick Update app from our Cloud App center. Select one or more records from a list of e-collections, and update the internal description field to include one of the lendable status keywords.