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    Request for articles from a non-lendable collection when journal is found in two collections or more, while using OAI holdings harvest for RapidILL

    • Product: RapidILL
    • Relevant for Installation Type: Multi-Tenant Direct, Dedicated-Direct, Local, TotalCare

    Keywords: non-lendable, set, OAI, Rapid, Holdings, RapidILL, mapping, Alma, journal, collection, localonly, harvesting, publishing

    Problem:

    When a journal belongs to two or more collections, of which not all are lendable, your institution is getting lending requests for articles that are only found in non-lendable collection(s). Your institution updates Rapid holdings through OAI harvesting from Alma and you’ve confirmed the non-lendable collection is not in any lendable set.

    Solution:

    This is an artifact of Alma’s publishing. When a title is published, Alma publishes all the collections it’s in – regardless of whether they’re in the set or not.

    The solution is to use a Mapping file to override the lendable status of certain collections.

    1. Go to your Rapid website>Holdings>Upload Holdings.
    2. Choose the Mapping option and click Download Collections.
    3. Open the file and find the relevant collection(s).
    4. Change the Lendable Status of the collection to “LocalOnly” (non-lendable) using the drop down.
    5. Save the file. Do not change the file name or file type.
    6. Re-upload your edited Mapping file.
    7. Wait 24-48 hours for the Mapping file to be processed and the changes to take effect.
      • If this is your first mapping file, please contact support.
      • There is no need to notify support of this process if this is not your first mapping file.

     


    • Article last edited: 10-Mar-2022
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