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    Why do invoices show "Expended from fund = yes" when "VAT expended from fund" is unchecked in the Vendor record?

    • Product: Alma, Rialto

    Question

    Why do invoices show "Expended from fund = yes" when "VAT expended from fund" is unchecked in the Vendor record?

     

    Answer

    Even if you uncheck "VAT expended from fund" in the Vendor record, the invoice field "Expended from fund" will say "Yes" if the VAT % = 0.0.

     

    Examples

    We're going to perform two loads of the same invoice EDI file, one with VAT % = 0.0 and another with VAT % > 0.

    In both cases the EDI tab in the Vendor record has "VAT expended from fund" unchecked.

    clipboard_e2b036473327edf56ee86da8b08866807.png

    Test 1 - load invoices with goal VAT% = 0.0

    • We set "Use VAT Code" to unchecked.

    clipboard_ea8dde68cc25631ab64d27b1c3bed9da6.png

    • Add and execute.
    • We get an unexpected outcome - "Expended from fund" = Yes. This is expected.

    clipboard_e03df07319cf5038322bf84ffe78838da.png

     

    Test 2 - load invoices with goal VAT% > 0.0

    • We check "Use VAT Code".

    clipboard_e4884a16787c00250f16a9901ca37e0ce.png

    • We're telling Alma to attempt to find the VAT code in the EDI file’s RFF+VA segment and look up the VAT % in my VAT code table (Alma Configuration Menu > Acquisitions > Invoices > VAT Codes
    • This is the code in the EDI file, so now Alma should know that the VAT% in the invoice is supposed to be 10.0%.
    • Add and Execute on the same file.
    • Outcome:

    clipboard_e200cbcafe4bb3f76ce28c5e04b0b3a85.png


    • Article last edited: 14-Oct-2020
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