Managing Rialto User Roles

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To manage Rialto user roles, you must have one of the following roles:

User Manager
User Administrator

The user roles below are required to access Rialto functions:

Rialto Administrator, Rialto Manager, Selector, Super Selector, and Selector-Limited.
- These roles become available in the system only when Rialto is enabled in Alma for your institution.
Purchasing Operator
- This is an Alma user role, but it receives additional privileges in Rialto when Rialto is enabled.

As the Purchasing Operator role is an existing Alma user role, staff with this role preassigned will see automatically see Rialto in their system when Rialto is enabled.
As of November 2020, the Alma Selector role was repurposed solely for Rialto use. Thus, there may be existing users in your system that have this role, and like Purchasing Operator they will automatically have access to Rialto once it is enabled.

For a comprehensive list of Alma user roles, see Managing User Roles.

For information, watch the Rialto Quick Start video (2:42 min). This video includes information on Rialto user roles.

Rialto User Roles – Descriptions and Accessible Components

User roles determine not only which pages a user can access, but often the fields that appear or actions that the user can perform on these pages.

The following table describes the Rialto roles that can be assigned to users, and the privileges that each user role contains. For more information about the activities that can be performed per page, please consult the respective pages in the documentation.

User Roles
Module	Role	Privileges	Description	Scope
Rialto	Shared across ALL Rialto roles	Search marketplace Manage cart Manage cart templates View order history Manage lists View curated lists View EBA pool View DDA pool View recommendation feeds Review selection plan results	Upon Rialto enablement, all user roles can perform basic system actions, like searching the market, and adding titles to their cart or a list. Rialto comes with several out-of-the-box feeds, and all users will have access to modify their own view of these feeds. All users also have read only access to applicable system displays such as the DDA pool, EBA pool, and Selection Plan results.	Institution
	Selector Limited	Request order approval Manage purchase requests Alma view access to funds, vendors, electronic licenses, MARC records, and users	Users with the Selector Limited role focus on evaluating and selecting new titles in the marketplace. They can manage purchase requests and have view access to Alma acquisition data. This role allows users to submit offers in their cart to acquisitions for approval. This role contains baseline Alma privileges, principally for managing purchase requests and viewing acquisitions data. For a comprehensive list of privileges, see Managing User Roles.	Institution / Library
	Selector	Request order approval Add to DDA pool Pin EBA titles Manage title alerts Manage purchase requests Alma view access to funds, vendors, electronic licenses, MARC records, and users	Users with the Selector role focus on evaluating and selecting new titles in the marketplace. They can manage purchase requests and have view access to Alma acquisition data. Additionally, they are able to add to the DDA pool, pin EBA titles, and manage their own (or shared) title alerts. This role allows users to submit offers in their cart to acquisitions for approval. This role contains baseline Alma privileges, principally for managing purchase requests and viewing acquisitions data. For a comprehensive list of privileges, see Managing User Roles.	Institution / Library
	Super Selector	Request order approval Add to DDA pool Pin EBA titles Manage title alerts Manage recommendation profiles Manage ranking profiles	The Super Selector role allows users to manage recommendation and ranking profiles, manually add to the DDA pool, pin EBA titles, and manage their own (or shared) title alerts. Because they cannot manage purchase requests or view acquisitions data, this role is generally added to a user in combination with another role.	Institution / Library
	Rialto Manager	Approve orders Checkout without approval Add to DDA pool Manage title alerts Manage recommendation profiles Manage ranking profiles	Rialto Managers are able to approve orders submitted by other staff in Rialto. They are also able to submit orders to ProQuest for purchase, to manage recommendation and ranking profiles, manually add to the DDA pool, pin EBA titles, and manage their own (or shared) title alerts. Because they cannot view or edit Alma acquisitions data, this role is typically paired with Purchasing Operator.	Institution / Library
	Rialto Administrator	Manage title alerts Manage recommendation profiles Manage ranking profiles Manage selection plans Manage EBA program Set institutional cart defaults	Rialto administrators are responsible for configuring Rialto. They can manage recommendation and ranking profiles, selection plans, and EBA programs, as well as any institutional cart defaults or required fields. As with other Rialto roles, admins can also manage their own (or shared) title alerts. Rialto administrators cannot add to cart or submit orders. If these actions are needed, pair with the relevant role.	Institution
Acquisitions	Purchasing Operator	Checkout without approval Add to DDA pool Pin EBA titles Baseline role for Alma ordering--see Alma online help for full list	Purchasing Operators may submit orders without approval, manually add titles to the DDA pool, and pin titles in the EBA pool. Purchasing Operators have extensive rights to view and edit acquisitions data in Alma. For a comprehensive list of components accessible to this user role in Alma, see Managing User Roles. Purchasing Operators can also submit the cart for approval, though this configuration is disabled by default. If your workflow requires this, contact Customer Support.	Institution/Library
Miscellaneous	Chat with Support	Open chat with Rialto support	Enables staff users to open chat sessions with our Support Team. For more details, see Online Chat Support for Rialto.	Institution