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    Managing Rialto User Roles

    To manage Rialto user roles, you must have one of the following roles:
    • User Manager
    • User Administrator

    The user roles below are required to access Rialto functions:

    • Rialto Administrator, Rialto Manager, Selector, Super Selector, and Selector-Limited.
      • These roles become available in the system only when Rialto is enabled in Alma for your institution.
    • Purchasing Operator
      • This is an Alma user role, but it receives additional privileges in Rialto when Rialto is enabled.
    • As the Purchasing Operator role is an existing Alma user role, staff with this role preassigned will see automatically see Rialto in their system when Rialto is enabled. 
    • As of November 2020, the Alma Selector role was repurposed solely for Rialto use. Thus, there may be existing users in your system that have this role, and like Purchasing Operator they will automatically have access to Rialto once it is enabled.

    For a comprehensive list of Alma user roles, see Managing User Roles

    For information, watch the Rialto Quick Start video (2:42 min). This video includes information on Rialto user roles. 

    Rialto User Roles – Descriptions and Accessible Components 

    User roles determine not only which pages a user can access, but often the fields that appear or actions that the user can perform on these pages. 

    The following table describes the Rialto roles that can be assigned to users, and the privileges that each user role contains. For more information about the activities that can be performed per page, please consult the respective pages in the documentation. 

    User Roles
    Module Role Privileges  Description Scope
    Rialto Shared across ALL Rialto roles
    • Search marketplace
    • Manage cart
    • Manage cart templates
    • View order history
    • Manage lists
    • View curated lists
    • View EBA pool
    • View DDA pool
    • View recommendation feeds
    • Review selection plan results

    Upon Rialto enablement, all user roles can perform basic system actions, like searching the market, and adding titles to their cart or a list.

    Rialto comes with several out-of-the-box feeds, and all users will have access to modify their own view of these feeds. 

    All users also have read only access to applicable system displays such as the DDA pool, EBA pool, and Selection Plan results. 

    Institution 
    Selector Limited 
    • Request order approval
    • Manage purchase requests
    • Alma view access to funds, vendors, electronic licenses, MARC records, and users

    Users with the Selector Limited role focus on evaluating and selecting new titles in the marketplace. They can manage purchase requests and have view access to Alma acquisition data. 

    This role allows users to submit offers in their cart to acquisitions for approval.

    This role contains baseline Alma privileges, principally for managing purchase requests and viewing acquisitions data. For a comprehensive list of privileges, see Managing User Roles.

    Institution / Library
    Selector
    • Request order approval
    • Add to DDA pool
    • Pin EBA titles
    • Manage title alerts
    • Manage purchase requests
    • Alma view access to funds, vendors, electronic licenses, MARC records, and users

    Users with the Selector role focus on evaluating and selecting new titles in the marketplace. They can manage purchase requests and have view access to Alma acquisition data. Additionally, they are able to add to the DDA pool, pin EBA titles, and manage their own (or shared) title alerts.

    This role allows users to submit offers in their cart to acquisitions for approval.

     

    This role contains baseline Alma privileges, principally for managing purchase requests and viewing acquisitions data. For a comprehensive list of privileges, see Managing User Roles.

    Institution / Library
    Super Selector
    • Request order approval
    • Add to DDA pool
    • Pin EBA titles
    • Manage title alerts
    • Manage recommendation profiles
    • Manage ranking profiles

    The Super Selector role allows users to manage recommendation and ranking profiles, manually add to the DDA pool, pin EBA titles, and manage their own (or shared) title alerts.

    Because they cannot manage purchase requests or view acquisitions data, this role is generally added to a user in combination with another role.

    Institution / Library
    Rialto Manager
    • Approve orders
    • Checkout without approval
    • Add to DDA pool
    • Manage title alerts
    • Manage recommendation profiles
    • Manage ranking profiles

    Rialto Managers are able to approve orders submitted by other staff in Rialto. They are also able to submit orders to ProQuest for purchase, to manage recommendation and ranking profiles, manually add to the DDA pool, pin EBA titles, and manage their own (or shared) title alerts.

    Because they cannot view or edit Alma acquisitions data, this role is typically paired with Purchasing Operator.

     

    Institution / Library
    Rialto Administrator
    • Manage title alerts
    • Manage recommendation profiles
    • Manage ranking profiles
    • Manage selection plans
    • Manage EBA program
    • Set institutional cart defaults

    Rialto administrators are responsible for configuring Rialto. They can manage recommendation and ranking profiles, selection plans, and EBA programs, as well as any institutional cart defaults or required fields.

    As with other Rialto roles, admins can also manage their own (or shared) title alerts.

    Rialto administrators cannot add to cart or submit orders. If these actions are needed, pair with the relevant role. 

     

    Institution
    Acquisitions Purchasing Operator
    • Checkout without approval
    • Add to DDA pool
    • Pin EBA titles
    • Baseline role for Alma ordering--see Alma online help for full list

    Purchase Operators may submit orders without approval, manually add titles to the DDA pool, and pin titles in the EBA pool. 

    Purchase Operators have extensive rights to view and edit acquisitions data in Alma. 

    For a comprehensive list of components accessible to this user role in Alma, see Managing User Roles

    Purchase Operators can also submit the cart for approval, though this configuration is disabled by default. If your workflow requires this, contact Customer Support. 

     

    Library
    Miscellaneous Chat with Support
    • Open chat with Rialto support
    Enables staff users to open chat sessions with our Support Team. For more details, see Online Chat Support for Rialto

     

    Institution
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