Scenario 1: Collection Management
- Enter the Back Office area.
- Select Data Management > Collection Management > Collection Management
- Click on ‘Add Collection’ (Plus sign on the left)
- Choose Add to First Level, and give a Name. Click Save
- See that your new Collection has been created.
- Click Right on that collection, and click Add Collection
- You see that you can now create a Sub Collection. Create a Sub-Collection
- Note that once your Collection is highlighted, you can also use the Plus Sign to create a Sub-Collection
- Move now your Sub-Collection to the top level (drag and drop)
- Move your first collection to be a Sub-Collection
- Use the Search box and type part of the name of your collection, Click Enter to see the search result
- On your Collection, see the Metadata and Content Tabs
- You can Edit the DC Metadata
- You can Add metadata
- If you click on View Collection it will be empty since the Collection is Empty.
Scenario 2: Assign IE to Collection
- Access the Search by clicking ‘Go’ on the home page next to Search Permanent.
- Look for an IE you deposited, or just find any IE, by searching SIP > 0
- Click Editor on the IE you wish to Edit
- Choose ‘Lock Object’ in the Actions drop down.
Note: if the IE is already locked by someone else, you should choose another one, or override lock it, if you know the person has forgotten to unlock it after leaving work.
- In the Collections Tab, choose ‘Assign to Collection by Name’
- Pick the collection or sub-collection you wish to assign your IE to and Click Submit.
- You should see now: Locked By: USER user/[number].
This means that a process of that number, is running on this IE, and that once it will be done, it will still be locked by the user.
- Choose ‘Commit Changes’ in the drop down and click Go
- After refreshing, you can go back to the Collections Tab and see a new line for the new collection.
- Click on View, to View the Collection
- Click on the IE to view the IE
- See on the right upper side, there is a Folder Sign, which gives you the list of collections this IE belongs to, and from there, go back to the collection viewer.