Summon: Library Catalog Deletes

Option 1: Submit File Containing MARC Records Marked for Deletion

Upload your files, which contain one or more MARC records that are marked for deletion, into the updates directory on the MFT server. By doing this, record deletions are processed alongside record updates.

You can use this option in combination with options 2 or 3. 

Your files must be submitted in the correct format. For more information, see Exporting Your Records.

Option 2: Submit File Containing Only Deleted MARC Records

Upload your files, which contain only MARC records that you want deleted, into the deletes folder to remove all records in the file, regardless of any delete flags in the MARC record.

You can use this option in combination with option 1 only.

Your files must be submitted in the correct format. For more information, see Exporting Your Records.

Option 3: Submit a Flat File (Text File)

1. After we set up the system for flat-file deletions, follow these rules to create your deleted-records text file:

   • The file must only contain the unique identifiers of the records you wish to delete.

   • The file must contain only one record per line.

   • There must be a line break after every unique identifier.

   • The file must not contain extra fields, text, or delimiters (no spaces, pipes, commas or tildes).

   • The file must be UTF-8 encoded.

   • The file name should not include any spaces or special characters.

   • The file name should include the date and time.

   • The file extension should be one of the following:

     .deletes (preferred)
     .txt
     .keys
     .xml
     For example: yourlibrary-catalog-deletes-2012-01-26-13-18-58.deletes

   For an example file, see yourlibrary-catalog-deletes-2012-01-26-13-18-58.txt.

2. Upload the text file into the deletes folder of your MFT directory.