• Article Type: General
• Product: Aleph
• Product Version: 20

Desired Outcome Goal:
How can I add the Chinese version of an Author’s name (stored in field 880) to an order letter?

Procedure:
Fields for bibliographical information which are used for printing the order letter are stored in z13 record. Z13 record is created via xxx01/tab/tab22.

Sample order letter fields for bibliographic information (without field 880):

<bib-info>## Women of China / publ. by the All-China Democratic Women&apos;s Federation.## Peking : Foreign Language Press, 1953-.## 26-29 cm.</bib-info>
<z13-doc-number>75011</z13-doc-number>
<z13-year>1953</z13-year>
<z13-open-date>25/04/2005</z13-open-date>
<z13-update-date>05/04/2013</z13-update-date>
<z13-call-no-key></z13-call-no-key>
<z13-call-no-code>050 0</z13-call-no-code>
<z13-call-no>HQ1736 .A433</z13-call-no>
<z13-author-code></z13-author-code>
<z13-author></z13-author>
<z13-title-code>24510</z13-title-code>
<z13-title>Women of China /</z13-title>
<z13-imprint-code>260</z13-imprint-code>
<z13-imprint>Peking : Foreign Language Press, 1953-.</z13-imprint>
<z13-isbn-issn-code>022</z13-isbn-issn-code>
<z13-isbn-issn>1000-9388</z13-isbn-issn>
<z13-upd-time-stamp>201304051337417</z13-upd-time-stamp>
<z13u-doc-number>000075011</z13u-doc-number>
<z13u-user-defined-1-code></z13u-user-defined-1-code>
<z13u-user-defined-1>#Women of China /publ. by the All-China Democratic Women&apos;s Federation.. Peking : Foreign Language Press, 1953-.. 26-29 cm.. [000075011</z13u-user-defined-1>
<z13u-user-defined-2-code></z13u-user-defined-2-code>
<z13u-user-defined-2>ISSN: 1000-9388## Women of China / publ. by the All-China Democratic Women&apos;s Federation.## Peking : Foreign Language Press, 1953-. 26-29 cm. [000075011]</z13u-user-defined-2>
<z13u-user-defined-3-code></z13u-user-defined-3-code>
<z13u-user-defined-3></z13u-user-defined-3>
...

tab22 entries without field 880:
! 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17
!!!!!!!!!!-!-!!!!!-!-!!!!-!!!!!-!-!!!!-!!!!!-!-!!!!-!!!!!-!-!!!!-!!!!!-!-!!!!
YEAR 1 008## 0008 260## c
CALL-NO 1 090## 050## LOC## h
!CALL-NO-K 1
AUTHOR 1 1####
TITLE 1 245## a 245## k
IMPRINT 1 260## 261## 262##
ISBN-ISSN 1 020## 022##
USER-DEF-1 2 109
USER-DEF-2 2 009
USER-DEF-3 2
USER-DEF-4 2
USER-DEF-5 2

Chang tab22 settings to :

! 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17
!!!!!!!!!!-!-!!!!!-!-!!!!-!!!!!-!-!!!!-!!!!!-!-!!!!-!!!!!-!-!!!!-!!!!!-!-!!!!
YEAR 1 008## 0008 260## c
CALL-NO 1 090## 050## LOC## h
!CALL-NO-K 1
AUTHOR 1 1####
TITLE 1 245## a 245## k
IMPRINT 1 260## 261## 262##
ISBN-ISSN 1 020## 022##
USER-DEF-1 2 109
USER-DEF-2 2 009
USER-DEF-3 1 880## a <- this is a new entry for adding field 880
USER-DEF-4 2
USER-DEF-5 2

For making the new settings active you have to restart the PC Server and run "Update Short Bibliographic Records (manage-07)" for recreation of z13 records.

Result in order letter in raw XML afterwards. In field z13u-user-defined-3 you can see the Chinese version of the author's name:

<bib-info>## Women of China / publ. by the All-China Democratic Women&apos;s Federation.## Peking : Foreign Language Press, 1953-.## 26-29 cm.</bib-info>
<z13-doc-number>75011</z13-doc-number>
<z13-year>1953</z13-year>
<z13-open-date>25/04/2005</z13-open-date>
<z13-update-date>09/04/2013</z13-update-date>
<z13-call-no-key></z13-call-no-key>
<z13-call-no-code>050 0</z13-call-no-code>
<z13-call-no>HQ1736 .A433</z13-call-no>
<z13-author-code></z13-author-code>
<z13-author></z13-author>
<z13-title-code>24510</z13-title-code>
<z13-title>Women of China /</z13-title>
<z13-imprint-code>260</z13-imprint-code>
<z13-imprint>Peking : Foreign Language Press, 1953-.</z13-imprint>
<z13-isbn-issn-code>022</z13-isbn-issn-code>
<z13-isbn-issn>1000-9388</z13-isbn-issn>
<z13-upd-time-stamp>201304090848213</z13-upd-time-stamp>
<z13u-doc-number>000075011</z13u-doc-number>
<z13u-user-defined-1-code></z13u-user-defined-1-code>
<z13u-user-defined-1>#Women of China /publ. by the All-China Democratic Women&apos;s Federation.. Peking : Foreign Language Press, 1953-.. 26-29 cm.. [000075011</z13u-user-defined-1>
<z13u-user-defined-2-code></z13u-user-defined-2-code>
<z13u-user-defined-2>ISSN: 1000-9388## Women of China / publ. by the All-China Democratic Women&apos;s Federation.## Peking : Foreign Language Press, 1953-. 26-29 cm. [000075011]</z13u-user-defined-2>
<z13u-user-defined-3-code></z13u-user-defined-3-code>
<z13u-user-defined-3>????(???)</z13u-user-defined-3>
<z13u-user-defined-4-code></z13u-user-defined-4-code>
<z13u-user-defined-4></z13u-user-defined-4>
…

Category: Acquisitions (500)

Subject: Printing (500)

• Article last edited: 10/8/2013