How to create items from barcode already present in BIB records in the Catalog

• Article Type: General
• Product: Aleph
• Product Version: 20

Desired Outcome Goal:
* Create a number of item records (z30) for BIB records currently without items using "Create Holdings and Item Records Using Bibliographic Data" (manage-50)
* The barcode is to be created from the xxx subfield a marc field already present in the bib record.
* Assign default values for the other item's fields

Procedure:
* In "Create Holdings and Item Records Using Bibliographic Data" (manage-50) the information used to generate item records are taken from fields embedded in the bibliographic records.
* For item creation the following information are mandatory:
sublibrary
material type
item status
1. Create an expand program to expand default value to the xxx field present in the bib records used as input file in
manage-50
In xxx01/tab/import create a personalized copy of the generic_fix file called it item_fix, for example, to assign default
values at least to the mandatory fields item creation (sublibrary, item material and item status) like in the following
example:
1 xxx ADD-SUBFIELD b,WID
2 xxx ADD-SUBFIELD d,BOOK
3 xxx ADD-SUBFIELD f,01

2. Add this script fix as argument for fix_doc_do_file_08 expand procedure in ./xxx01/tab/tab_expand:
MANAGE-50 fix_doc_do_file_08 item_fix

3. Create a personalized copy of ./xxx01/tab/import/ tab_hol_item_create table to define where in the bibliographic
record item data elements are to be found for the creation of items by manage-50.
Example:
Z30-BARCODE a N
SUB-LIBRARY b N
Z30-MATERIAL d N
Z30-ITEM-STATUS f N
4. Re-start pc_server and re-open the GUI
5. Run the p-manage-50:
- use xxx as Main Field
- select MANAGE-50 from the Expand Procedure drop down menu
- fill Item / Holdings Creation Table field with the name of the personalized copy of the tab_hol_item_create table

• Article last edited: 10/8/2013