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    Loading ebrary records (and other vendor acquired bibs)

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    • Article Type: General
    • Product: Aleph
    • Product Version: 18.01

    Description:
    One of our catalogers noticed that BIB records we had loaded for ebrary do not have the indicators 40 in the 856 of the holdings records. The BIBs we get from ebrary are constructed with an 856 40. An example is SYS # 4326793 and HOL # 4390560.

    Here is what we used for tab_hol_item_create, etc.:
    tab_hol_item_create_ebrary already says:
    ! 1 2 3 4 5 6 7 8 9 0 1
    !!!!!!!!!!!!!!!!!!!!!!!!!-!!!!!!!!!!-!-!!!!!!!!!!-!!!!!-!!!!!!!!!!-!!!!!-!!!!!!!!!!-!!!!!-!!!!!!!!!!-!!!!!
    SUB-LIBRARY a N
    COLLECTION a N
    Z30-ITEM-STATUS a N
    Z30-MATERIAL a N
    HOL-856 Y uz 85640 uz
    HOL-OWN a N a
    856-IND N 85640

    and tab_hol_item_map already says:
    !!!!!!!!!!!!!!!!!!!!!!!!!-!-!!!!!!!!!!!!!!!!!!!!!!!!!-!!!!!!!!!!!!!!!!!!->
    SUB-LIBRARY N ######################### ACFST
    COLLECTION N ######################### EBRAR
    Z30-MATERIAL N ######################### EBOOK
    Z30-ITEM-STATUS N ######################### 04
    CALL-NO N ######################### $$hOnline Resource
    CALL-NO-TYPE N ######################### 8
    HOL-OWN N ######################### $$aAM
    856-IND N ######################### 40

    The generic_fix that processes the bibs before loading is:
    1 LDR ADD-FIELD OWN ,L,$$aAM
    1 035 FIRST COPY-SYSTEM-NUMBER 0359 ,L,x
    1 001 COPY-SYSTEM-NUMBER 035 ,L,a
    1 035 REPLACE-STRING $$a,$$a(CaPaEBR)
    1 0359 DELETE-SUBFIELD x
    1 001 DELETE-FIELD
    ! for cleaning up URLs in OWNED bibs
    1 85640 DELETE-FIELD-COND Y,$$zHampshire connect
    1 85640 DELETE-FIELD-COND Y,$$zConnect from Hampshire
    1 85640 DELETE-FIELD-COND Y,$$zConnect from Mt. Holyoke
    1 85640 DELETE-FIELD-COND Y,$$zConnect from Mount Holyoke
    1 85640 DELETE-FIELD-COND Y,$$zConnect from Mt Holyoke
    1 85640 DELETE-FIELD-COND Y,$$zConnect from MT Holyoke
    1 85640 DELETE-FIELD-COND Y,$$zConnect from Smith
    1 85640 DELETE-FIELD-COND Y,$$zConnecting Smith
    1 85640 DELETE-FIELD-COND Y,$$zConnect from UMass

    Why are the indicators not showing up?

    Resolution:
    Based on my testing, and some other SI's submitted, I find that the indicators from the 856 are not carried over, and can't be added using tab_hol_itm_create or tab_hol_itm_map. Here is the solution that some other sites have been using. When p_manage_50 is executed, the service checks to see if there is a fix section with the identifier MNG50 defined in tab_fix of the xxx60 library. So you can add this to tab_fix:

    MNG50 expand_doc_hol_bib 856##

    This will copy the 856, including the indicators, from the Bib to the Holdings record. All subfields are copied, and of course this will happen with every run of p_manage_50.

    • Article last edited: 10/8/2013