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    Create an itemized Users set based on Analytics

    Question

    How to create an itemized Users Set based on a report in Analytics? This is needed for example in order to change User Group, detect users whose Patron Role or User Record has an expiration date in the past

    The User Set can be used by the job "Update/Notify Users" to update multiple parameters of the User and Patron record.

    Answer

    1. Create an Analytics report, in the Users Subject Area.

    For example, to retrieve patron expiration date, look at:
    -- User Details > Primary Identifier
    -- Role > Role Type = Patron
    -- Role > Expiry Date = as relevant 

    -- Change the Column Name of the Primary ID to USERNAME

      Username.PNG
    -- Save the report.

    When using Excel file to load the set in step 2, make sure to change the "Primary Identifier" header for the first column to be: USERNAME.


    2. Create the itemized set in Alma:

    -- Go to: Admin > Manage Sets
    -- Click: Add Set > Itemized
    -- In the upcoming form, fill the required fields;Make sure to add "Set content type" of User. 

    Then, "Add Contents from File to Set". Either use the set from Analytics directly, or load your Excel file.

    Users_set.png

     

     

     

     

     

     

     

     

    Additional Information

    Click here for the Online Help regarding Managing Search Queries and Sets.

     

    Article last edited: 30-Jul-2018

     

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