EDI Invoice in Alma: How to add Invoice-level (Header) additional charges amounts from MOA+8 (Overhead, Shipping costs)
- Product: Alma
Question:
Why doesn't Alma retrieve the Invoice-level ("Header") additional charges amount, from the MOA+8 field (Overhead, Shipping)?
Answer:
The EDI invoice file should be corrected.
1. Make sure that the MOA+8 field and the ALC field related to it are located in the Header section of the file.
2. If the the MOA+8 field is located in in the summary section of the file, move it up, alongside the ALC field related to this Header section.
Additional Information
Documentation regarding EDI Invoicing is found on the Developers Network Exchange page.
Information regarding "Invoice_split_additional_charges" and its impact on EDI invoices is here.
Note:
Additional charges (shipping, overhead, etc.) coded in the MOA+8 segment can "legitimately" appear either in the Invoice Header at the top of the input file, or the Invoice Summary at the bottom of the file.
If they appear at the bottom of the EDI Invoice file, it indicates that the amount is a summary of individual charges coded in each line item on the invoice. When this format is used, Alma applies each amount to the appropriate Invoice Line Item, just as they appear in the EDI Invoice line items.
If the "MOA+8" segment appears in the Header of the input file, it means that the charges apply to the invoice as a whole. When this format is used, it is possible to prorate the charges across all line items, based on the cost of each line item. As mentioned above, it is possible to designate the MOA+8 additional charges to be loaded as separate Invoice Line Items, associated with no specific PO Line. Just have the MOA+8 section appear in the summary section of the file.
- Article last edited: 17-JUN-2024